1. A. Evaluation Committee (“EC”). Proposals submitted in response to RFPs issued under this regulation shall be evaluated by an evaluation committee (“EC”) of at least three persons appointed by the procuring agency’s management. The team should collectively possess expertise in the technical requirements of the project, construction design and contracting. A using agency may use independent consultants or agents to support source selection teams, provided appropriate precautions are taken to avoid potential conflicts of interest.

2. B. Scoring technical proposals. General procedures regarding technical proposal evaluation.

   (1) When rating the technical proposals, the EC shall consider only the evaluation factors stated in the RFP.

   (2) The EC may consider any relevant information or data, from any reliable source, relating to the RFP evaluation factors and the firm’s ability to successfully perform the project. Such information may be obtained from the firm itself, prior customers of the firm, commercial and public databases and other reliable sources.

3. C. Scoring price proposals. Procedures for scoring price proposals under this rule shall be as follows:

   (1) price proposals shall be initially evaluated to ensure that the price(s) offered is responsive to the RFP requirements and instructions and is realistic in respect to the project plans and specifications;

   (2) price proposals shall be evaluated on the basis of the numerical weight assigned to price in the RFP and scored in accordance with the following process to permit the scoring of competing offerors’ price proposals in relation to one another: the offeror with the lowest price shall receive the maximum price score, i.e., the maximum numerical weight assigned to price in the RFP (for example, 500 points out of a total 1,000 points);

   (3) the price score of each other offeror shall be determined by applying the following mathematical formula: price of lowest offeror divided by the price for this offeror multiplied by the maximum price score, i.e.,

   price of lowest offeror x maximum price score = price score of this offeror

   price of this offeror

[1.4.8.16 NMAC - N, 09-30-05]