1. A. “Active voter” means a registered voter who has not been declared an inactive voter.
2. B. “Board of registration” means the voters of a county who are appointed by the board of county commissioners and serve under the provisions of Sections 1-4-34 NMSA 1978.
3. C. “Cancelled” means the status of a person’s voter registration record when that person is no longer eligible to vote due to death; transfer of residence to another county or state; felony conviction while the person is in a correctional facility; or at the voter’s request.
4. D. “Certificate of registration” means the form, prescribed by the SOS or the federal form complying with the National Voter Registration Act of 1993, used by qualified electors or by federal qualified electors to register to vote.
5. E. “Confirmation card” means a postage prepaid and preaddressed notice, with language in compliance with the National Voter Registration Act of 1993 and Subsection C of Section 1-4-28 NMSA 1978, sent by forwardable mail, with a postage prepaid return postcard on which a voter may state the voter’s current address.
6. F. “Confirmation mailing” means a non-discriminatory mass mailing; conducted by the office of the SOS to voters flagged as NVRA on the statewide voter file and to voters who have filed a change of address request with the postal service since the last confirmation mailing.
7. G. “County” means an administrative district of the state of New Mexico.
8. H. “County register” means a physical file of voter registration records kept in fire resistant containers at the county clerk’s office.
9. I. “County voter file” means the computerized version of the county register, comprising each county’s portion of the statewide voter file.
10. J. “Data recording media” means physical material that holds data expressed in any existing electronic format.
11. K. “District” means a distinct territorial subdivision containing a body of eligible voters within the represented area.
12. L. “Duplicate search” means the process of verifying that voters are not registered in more than one county of the state, or registered more than once in a single county.
13. M. “Election” means a statewide election that is a general election, political party primary election, local elections included in the Local Elections Act, or elections to fill vacancies in the office of United States representative.
14. N. “File maintenance” means the total activities undertaken by county or state election officials to ensure the accuracy and integrity of the statewide voter file.
15. O. “Inactive voter” means a voter who has been mailed a confirmation card in accordance with 52 U.S.C. 20501 to 20511, and who has either failed to respond or has failed to vote in any election conducted after the mailing of the confirmation card.
16. P. “Initial mailing” means the first non-discriminatory mailing to a voter, by the county clerk or SOS, which is returned as undeliverable by the postal service.
17. Q. “Mailing address” means the address at which a voter receives correspondence; it is the address in the “physical street address where you live now” box on the certificate of registration, unless the voter’s address has been updated by the county clerk and the updated address is attached to the certificate of registration, or unless a voter has entered a different mailing address in the “address where you get your mail (if different from above) box on the certificate of registration.
18. R. “Module” means a portion of the statewide voter records system program that carries out a specific function and may be used alone or combined with other modules of the same program.
19. S. “New registrant” means a voter who has never been registered in any county within the state.
20. T. “Non-standard address” means an unnamed street, unknown structure or directional address not on the county street file.
21. U. “NVRA” means National Voter Registration Act and is a designation in the statewide voter file indicating a voter was sent an initial mailing other than a confirmation mailing, which was returned to the county clerk as undeliverable.
22. V. “Online voter registration system” means the system authorized by the SOS for the purpose of accepting voter registration applications through the internet.
23. W. “Physical address” means the location of a voter’s residence even if provided in the form of a map or geographic description pursuant to Section 1-4-5.3 NMSA 1978.
24. X. “Positive match” means that two records match based on a strong match or that a match has been determined to exist based on further investigation by a county clerk of a weak match.
25. Y. “Precinct” means a part of a county with definite boundaries established for electoral administrative functions.

26. Z. “Precinct part” means the designation given when a precinct is divided by one or more districts.

    AA. “Precinct voter list” means a voter list arranged in alphabetical order of voter surname within and for each precinct.

    BB. “Public service request” means information prepared for an individual or organization requesting certain information from the voter records system.

    CC. “Registrant detail” means all data entered into the voter records system for an individual voter.

    DD. “Removable” means the designation in the statewide voter file for the voter registration record of a person registered to vote whose voter registration has been cancelled due to death, transfer of residence to another state, felony conviction while the person is in a correctional facility, at the voter’s request, or, if after 45 days, a county clerk is unable to fulfill an incomplete application received online or electronically.

    EE. “Scanned image” means the digital capture of the certificate of registration and any other physical documents relating to the voter’s record.

    FF. “Select groups” means a group of voters selected based upon their party registration, or lack thereof, gender, residence, age, or any other protected class as defined by law.

    GG. “Special voter list” means a prepared list of selected voters arranged in the order in which requested.

    HH. “State agency that provides public assistance or services to persons with disabilities” means a designated agency pursuant to 1.10.8 NMAC and Section 1-4-5.2 NMSA 1978.

    II. “Street file” means a method of geocoding or manually managing street segments, including address ranges, road networks and providing for incremental updates in the statewide voter registration system.

    JJ. “Strong match” means that two records in different databases have: (1) the same name, (2) same date of birth (DOB), and (3) the same full social security number (SSN)

    KK. “Suspense status” means an applicant for voter registration whose status as a voter is held in abeyance until certain voter qualifications are met.

    LL. “Undeliverable mailing” means correspondence sent to a voter and returned by the postal service indicating that the voter no longer receives mail at that address.

    MM. “Voter” means any qualified elector or federal qualified elector who is registered under the provisions of the Election Code.

    NN. “Voter data” means selected information from the voter file.

    OO. “Voter file” means all voter information required by law and by the secretary of state that has been extracted from the certificate of registration of each voter in the county, stored on the voter records system and certified by the county clerk as the source of all information required by the Voter Records System Act.

    PP. “Voter history” means extracted voter information from the voter file indicating the jurisdiction where a voter voted, election and date, political party, if any, precinct or precinct part, location and method of voting.

    QQ. “Voter list” means any prepared list of voters.

    RR. “Voter records system” means the statewide computerized voter registration system and database, in compliance with the Help America Vote Act of 2002, developed, implemented, established, supervised and maintained by the SOS. The system is used by the SOS to exchange electronic information with the county clerks.

    SS. “Weak match” means that two records in different databases have any of the two following matching: (1) name, (2) DOB, (3) SSN, or (4) address.

[1.10.35.7 NMAC - N, 3/15/2012; A, 2/12/2016; A, 4/7/2020; A, 8/31/2023]