1. (a) A retailer’s agent shall be liable for the tax it retains when it:

   1. (1) Bills customers for long distance or local services including the tax applicable for such services on behalf of:

      1. a. A long distance carrier;
      2. b. An inter-exchange carrier;
      3. c. An alternative operator service; or
      4. d. Any other party; and
   2. (2) Remits a part of the tax collections to its principal.

2. (b) When an agent remits part or all of the tax funds collected to its principal, the agent shall:

   1. (1) Retain all data relating to the billing, collection, and remittance of tax such as, but not limited to:

      1. a. Customer invoices;
      2. b. Journals;
      3. c. General ledgers; or
      4. d. Other financial records of the agent used in recording the transactions; and
   2. (2) Provide such data to the department and its principal upon request by the department.
3. (c) The data shall be retained for a period of 3 years from the due date of the return unless notified by the principal or the department that the retention of the data is required for a longer period of time.

Source. #4799, Interim, eff 8-22-90, exp. 6-1-90; ss by #4954, eff 10-16-90; ss by #6336, eff 9-24-96; ss by #8178, eff 9-24-04; ss by #10213, eff 10-24-12; ss by #13553, eff 2-7-23 (see Revision Note at chapter heading for Rev 1600)