1. (a) Each evaluation shall measure the employee’s performance in relation to the performance expectations of the position. At a minimum, these expectations shall include each accountability listed in the employee’s supplemental job description (SJD), which shall be attached to the evaluation.

2. (b) Each evaluation shall rate the employee's performance as:

   1. (1) Exceeding expectations;
   2. (2) Meeting expectations; or
   3. (3) Falling below expectations.
3. (c) The employee’s supervisor shall rate an employee’s performance as meeting expectations when the employee has met job-related requirements satisfactorily or exceeding expectations.

4. (d) If the employee performs above expectations, the supervisor shall explain in the narrative section reserved for comments:

   1. (1) What additional, unexpected work the employee has performed; and
   2. (2) How this work has contributed to the success of the goals of the agency.

5. (e) The employee’s supervisor shall rate an employee’s performance below expectations when the employee:

   1. (1) Has not met job-related requirements satisfactorily; and
   2. (2) Is required to make immediate improvement.

6. (f) In the case of a rating of below expectations, the supervisor shall:

   1. (1) Explain in the narrative section reserved for comments any action the employee shall be required to take to improve performance;
   2. (2) Explain in the narrative section reserved for comments how this action relates to the requirements of the position as stated in the employee’s SJD; and
   3. (3) Develop an improvement plan.

7. (g) The supervisor shall provide the following information on the written evaluation:

   1. (1) The employee’s name;
   2. (2) The employee’s present position;
   3. (3) The employee’s work area;
   4. (4) The name of the evaluator;
   5. (5) The date of the evaluation;
   6. (6) The time period covered by the evaluation; and
   7. (7) Whether the written evaluation is an annual review, an increment review, or a review for some other purpose, such as in relation to an improvement plan.
8. (h) The supervisor shall conduct an assessment using the written evaluation of the individual categories of performance as specified in Per 801.03 through Per 801.05.
9. (i) Each evaluation shall contain a separate section summarizing the overall performance of the employee as either meeting expectations, falling below expectations, or exceeding expectations. This section shall also contain a narrative summary drafted by the supervisor explaining how the supervisor arrived at the overall performance rating. If the employee’s overall performance is rated below expectations, the supervisor shall also include comments and recommendations for the employee’s improvement, unless the employee is a probationary employee being terminated for cause.
10. (j) The supervisor shall conduct an in-person meeting with the employee being evaluated to explain the evaluation and shall record the date of the meeting on the written evaluation.
11. (k) The employee shall have the opportunity to comment in writing on the written evaluation. If the employee does not concur with the evaluation’s findings, the employee may include an explanation of the reasons for non-concurrence.

12. (l) Each written evaluation shall be signed and dated by:

    1. (1) The supervisor who is completing the written evaluation;
    2. (2) The appointing authority, or their designee, approving the written evaluation, if different from the employee’s immediate supervisor; and
    3. (3) The employee being evaluated.
13. (m) The employee’s signature on the written evaluation shall certify only that the evaluation has been read and discussed and that the employee has been notified of the employee’s opportunity to comment.
14. (n) If the employee refuses to sign the written evaluation after being given the opportunity to do so, the supervisor shall so certify in writing and the evaluation shall be valid for all purposes.

Source. (See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06; ss by #10817, eff 5-17-15; ss by #14439, eff 12-1-25, EXPIRES: 12-1-35