1. (a) When a vacancy cannot be filled as specified in Per 603.01 and Per 603.02, the appointing authority shall fill the vacancy in a manner prescribed in this section after recruitment and, if applicable, examination, in accordance with Per 400.

2. (b) Whenever possible, selection by the appointing authority to fill a vacancy shall be based upon the employee's:

   1. (1) Possession of the knowledge, skills, abilities, qualifications, and personal characteristics listed on the class specification and supplemental job description for the vacant position;
   2. (2) Capacity for the vacant position as evidenced by documented past performance appraisals; and
   3. (3) Combination of skills, training, experience, work history, work performance, or other similar skills or performance characteristics.

3. (c) An employee shall participate in, and attain a passing earned rating on, an examination prior to:

   1. (1) Being selected to fill a vacancy in a class title requiring an examination; or
   2. (2) Being reassigned to a position with a different class title requiring an examination.
4. (d) Candidates may be denied selection if, in the opinion of the appointing authority, they are deemed to lack the skills, training, experience, work history, work performance, or other similar skills or performance characteristics, or personal or professional qualifications for appointment to the position.
5. (e) If an employee is not selected after applying for a posted position, the appointing authority shall notify the employee in writing and shall state the reason or reasons why the employee was not selected no later than 7 business days from filling the posted position.

Source. #8738, eff 10-18-06; amd by #10239, eff 3-18-13; ss by #10817, eff 5-17-15 (from Per 602.02); ss by #14433 (formerly Per 602.03), eff 12-1-25, EXPIRES 12-1-35