1. (a) Every position in the classified system shall be a permanent position unless approved as a temporary position in accordance with this section.
2. (b) An appointing authority may request the director establish a full-time or part-time temporary position in the classified system.

3. (c) A request under (b), above, shall include the following information:

   1. (1) A recommendation for an appropriate job title for the proposed position;
   2. (2) An explanation of the reason(s) for the request;
   3. (3) A proposed supplemental job description;
   4. (4) A current organizational chart that complies with Per 302, showing the reporting structure prior to the addition of the proposed position, and a proposed organizational chart showing the reporting structure after the addition of the proposed position;
   5. (5) Identification of the source and availability of funding; and
   6. (6) The intended duration of the position, if full time, which shall be no longer than 12 months.
4. (d) In accordance with RSA 21-I:54, if the appointing authority proposes a position with a duration in excess of 12 months, it shall be considered a new position requiring the approval of the governor and council.
5. (e) The director shall establish the classification of the position and notify the appointing authority in writing as to whether or not the director agrees with the recommendation made in the request by the appointing authority.
6. (f) If the recommended job title is approved, the appointing authority shall follow the provisions of Per 400 to recruit for the new position. Additionally, upon hiring, the appointing authority shall file the assignment documentation required under Per 604.

7. (g) If the approved position is full-time temporary, the appointing authority shall submit the following documentation to the director for the purpose of assigning a position number, which is necessary to establish the new position:

   1. (1) A position profile in the human resources management system, which shall include the following:

      1. a. Activity code of the department or division;
      2. b. Effective date indicating when the position was established;
      3. c. End date of the position;
      4. d. Position and job code under broad group specification which is associated with the job title in the human resources management system;
      5. e. Permanent or temporary indicator designating the position as temporary;
      6. f. Full time equivalent code indicating that the position is full-time and annual hours code designating the number of hours worked per week;
      7. g. Pay assignment code used in the human resources management system;
      8. h. Data on the type and source of agency funding for the position;
      9. i. Position number to which the new position reports;
      10. j. Work location code and 4 digit organizational code indicating where the position is assigned within the agency;
      11. k. Code indicating shift differential or hazard pay, if applicable;
      12. l. Signature of appointing authority or designee; and
      13. m. Date of approval; and
   2. (2) A copy of the governor and council acceptance of monies for agency use and the fiscal committee approval required under RSA 124:15, I, if applicable.

8. (h) In addition to documenting the establishment of a new position, the appointing authority shall submit an updated position profile to notify the director of the following changes in the status of any full-time position:

   1. (1) Budgetary adjustment, such as a change in type or source of funding;
   2. (2) Change in reporting relationship of the position; and

   3. (3) Change in employment conditions, including:

      1. a. Work location;
      2. b. Number of hours worked per week;
      3. c. Work shift; or
      4. d. Pay cycle.

Source. #8738, eff 10-18-06; amd by #10239, eff 3-18-13; ss by #10817, eff 5-17-15; ss by #13668, eff 6-23-23; ss by #14443, eff 12-1-25, EXPIRES 12-1-35