1. (a) The duties and work assignments specific to each position or group of positions in the state classified service shall be established in a supplemental job description (SJD).
2. (b) The duties and work assignments in the position SJD shall align with the job title assigned to the position as defined in the broad group specification.
3. (c) An SJD shall be developed and updated by the appointing authority or designee.
4. (d) No new or amended SJD shall be finalized and implemented without first having been reviewed and approved by the director.
5. (e) Any duty or responsibility anticipated to be performed for 10 percent or more of the total working time of a position shall be listed on the SJD.

6. (f) An SJD shall contain the following information:

   1. (1) The job title of the position assigned by the director of personnel;
   2. (2) The working title, if any;
   3. (3) The date on which the SJD was established by the director;
   4. (4) The date on which the SJD was last amended and approved by the director;
   5. (5) The job code associated with the job title in the human resource management system;
   6. (6) The two-digit agency code in which the position is located;
   7. (7) A statement indicating whether the position is eligible for in-band advancement or broad group level advancement;
   8. (8) A statement of the scope of work for the position;
   9. (9) A listing of at least 5, and no more than 10, specific duties and work assignments for the position;
   10. (10) A section containing the minimum qualifications for the position as identified in the broad group specification;

   11. (11) A section stating specific requirements for the position, consistent with the minimum qualifications on the broad group specification, that may include, but are not limited to:

       1. a. Minimum age requirements;
       2. b. Physical ability requirements;
       3. c. Specific education or certification requirements;
       4. d. Specific experiential requirements;
       5. e. Specific training requirements;
       6. f. Special probationary requirements; and
       7. g. Required access to transportation;
   12. (12) A section stating any preferred qualifications for the position;
   13. (13) A statement that shall read as follows: “When applicable the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position”;
   14. (14) A disclaimer statement that shall read as follows: "The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title”; and

   15. (15) The signatures of the following:

       1. a. The appointing authority or the employee's immediate supervisor designated by the appointing authority;
       2. b. A representative of the human resources office of the agency;
       3. c. The employee currently in the position; and
       4. d. The director of personnel.
7. (g) An employee's signature on the SJD shall indicate the employee's acknowledgment that the employee has reviewed and understood the terms of the SJD.
8. (h) A current, signed SJD shall be maintained by the agency to be used for performance evaluations conducted in accordance with Per 801, and for recruitment purposes in accordance with Per 402.
9. (i) The employee shall be given a copy of the signed SJD upon hire, and at the time of any performance evaluation.

Source. #8738, eff 10-18-06; amd by #10239, eff 3-18-13; ss by #10817, eff 5-17-15; ss by #13668, eff 6-23-23; ss by #14443, eff 12-1-25, EXPIRES 12-1-35