1. (a) If any incident occurs on a vessel while a pilot is engaged in the provision of pilotage service for such vessel, the pilot providing pilotage service shall file a written report of the incident with the division. The report shall be filed by the close of business no later than 5 days following the incident or 5 days after the date upon which the pilot first became aware of the incident, whichever is later. In the case of an incident involving loss of life or serious physical injury, the pilot shall immediately notify the division of the incident.

2. (b) Any report filed pursuant to (a) above shall include, at a minimum, the following:

   1. (1) The name, address, and telephone number of the pilot making the report;
   2. (2) Date, time and location of the incident;
   3. (3) Detailed narrative description of the nature of the incident;
   4. (4) Cause of the incident to the extent known by the pilot;
   5. (5) Remedial action taken, if any; and
   6. (6) Names and addresses of any witnesses to the incident.
3. (c) Any pilot who, at any time, has reasonable grounds to believe that an incident has occurred and that such incident has not been reported to the division, shall contact the division and determine whether a report of the incident has been filed with the division. If a report of the incident has been filed with the division, the pilot making the inquiry shall have no further reporting responsibility. If no report of the incident has been filed, the inquiring pilot shall make a written report to the division within 5 days of becoming aware that no report was filed in accordance with (a) above regarding the suspected incident including, to the extent known, the information required under (b) above. After filing this report, the reporting pilot shall have no further reporting responsibility.
4. (d) Upon receipt of an incident report filed by the involved pilot or another pilot or upon receipt of a written complaint from any person, the division shall conduct an investigation.
5. (e) Upon receipt of an incident report from another pilot regarding a pilot or upon receipt of a complaint regarding a pilot, the division shall provide the involved pilot with a copy of the report or complaint.

6. (f) When the involved pilot receives from the division a copy of an incident report filed by another pilot or a copy of a complaint filed with the division, the involved pilot shall provide the division within 5 days of receipt with a written statement including, but not limited to the following:

   1. (1) Detailed narrative explanation of the incident or subject of the complaint; and
   2. (2) Detailed response to the statements in the report or complaint.

Source. #7870, eff 4-12-03; ss by #9891-A, eff 4-1-11; ss by#12760, eff 4-19-19