1. (a) Program documents pertaining to students shall be accurate, complete, confidential, and secure, and contain the following data:

   1. (1) Admission and re-admission;
   2. (2) Dismissal and termination;
   3. (3) Grading;
   4. (4) Graduation;
   5. (5) Evaluation;
   6. (6) Failure;
   7. (7) Withdrawal;
   8. (8) Health; and
   9. (9) Personal leave.
2. (b) The institution shall provide for permanent preservation, security and retrievability of student documents including a transcript indicating dates of entrance, progression, completion and courses.

3. (c) Faculty records shall include documentation of:

   1. (1) Current and unencumbered New Hampshire registered nurse licensure or multi-state license issued by a compact state; and
   2. (2) Performance evaluations.
4. (d) Sponsoring institutions shall retain and make available records regarding administration and nurse-educator evaluative procedures.

5. (e) The sponsoring institution shall prepare and file with the board no later than January 1 of the following calendar year an annual report that includes:

   1. (1) State and regional and professional accrediting agency findings;
   2. (2) Current catalogue and program policies that accurately depict the nursing programs actually offered during the program year;
   3. (3) The name and address of the sponsoring institution official, and the director of the nursing program;
   4. (4) The name, nursing specialty and academic preparation of each nurse-educator;
   5. (5) Each nurse-educator’s work load in terms of hours and weeks and the program director’s responsibilities in terms of teaching, administration and student guidance;
   6. (6) A list of cooperating agencies;
   7. (7) Current curricular plan and anticipated curricular or program changes;
   8. (8) The number of applications, enrollments, transfers, dismissals, failures, and graduates, by year for the previous 5 years;
   9. (9) A 3-year summary of the NCLEX-PN or NCLEX-RN scores received by program graduates;

   10. (10) Program budget data along with a copy of:

       1. a. The sponsoring institution’s most recent fiscal audit of receipts and expenditures relating to the program,
       2. b. Opinion letters of the auditors; and
       3. c. Management’s response to audit findings; and
   11. (11) The dated signature of the program director.

Source. (See Revision Note #1 at chapter heading for Nur 100) #5887, eff 8-26-94; ss by #6778, eff 6-26-98; ss by #8664, INTERIM, eff 6-24-06, EXPIRED: 12-21-06 New. #8873, eff 4-24-07; ss by #9096, eff 2-23-08 (from Nur 601.06); ss by #10301, eff 3-22-13; ss by #11024, eff 1-23-16