1. (a) Work plans shall be submitted to the department volunteer program manager by February 1 each year for summer projects and by October 1 each year for winter projects.
2. (b) Volunteers shall solicit input from the department’s onsite park, trail or forest manager or supervisor so as to identify the department’s project needs and priorities.

3. (c) Work plans shall contain the following information:

   1. (1) Volunteer group information:

      1. a. Name of the volunteer group and name of the group leader;
      2. b. Group leader’s phone number and email address;
      3. c. Name of the department property and locations and facilities where volunteer activities and work will take place; and
      4. d. Name of the designated department site supervisor, as determined by the department’s volunteer manager;

   2. (2) Proposed operations for the upcoming year, including but not limited to the following general operations and activities:

      1. a. List all project plans and activities, including the use of department land and facilities, and any group-owned structures on department lands;
      2. b. A schedule of volunteer group meetings;
      3. c. A schedule of volunteer group activities that will take place on department land;

      4. d. If applicable, winter grooming projects on non-motorized trails, including:

         1. 1. List of previously approved trail locations that were groomed;
         2. 2. List of proposed trail locations to be groomed;
         3. 3. List of the names of groomer operators;
         4. 4. List of equipment to be used; and
         5. 5. Confirmation that the volunteer group holds an active general liability insurance policy for its grooming activities and its equipment; and
      5. e. If there are any unfinished projects or tasks from the previous year, a list of such projects or tasks and plans for completing such projects or tasks in the upcoming year;

   3. (3) Financial initiatives for the upcoming year, including:

      1. a. Fees to be charged to third-parties for activities within or use of department land and facilities;
      2. b. Sponsors and donations solicited on behalf of and for use of department land and facilities;
      3. c. Grants to be used on behalf of and for use on department land, which shall require prior written approval from the department; and
      4. d. An explanation of how the use of revenue will support the mutual goals of the volunteer group and the department in the upcoming year;
   4. (4) A description of any signs, promotions, and advertising to be used onsite or associated with department land, including but not limited to placing or painting blazes on through-trails, an image of the blaze, and the name of trail(s) upon which the signs or blazes will be placed;
   5. (5) A list of new project proposals that are beyond routine maintenance, such as but not limited to new construction projects that require permitting, installation of structures, and trail improvements outside of the established trail, that requires prior approval from the department and other state agency approvals;

   6. (6) A list of all programs, events, and fundraisers to be held on department land in the upcoming year, including:

      1. a. Dates and time of such activities;
      2. b. Whether any fees, admission charges or donation requests will be made;
      3. c. Who the target audience is;
      4. d. Whether food or beverages, including alcohol, will be served;
      5. e. Whether third-party vendors will be present; and
      6. f. Any other relevant information that will enable the department to determine if a special use permit is required under Ncr 740;

4. (d) The following documents shall be submitted with the work plan:

   1. (1) Certificate of insurance with a minimum general liability coverage of $1,000,000 per occurrence, and $2,000,000 aggregate, and listing the department as additional insured and as a certificate holder with the following address:

      State of New Hampshire

      Department of Natural and Cultural Resources

      172 Pembroke Road, Concord, NH 03301

   2. (2) For winter grooming activities, a copy of a certificate of insurance showing coverage for the grooming activities and the grooming equipment and a copy of the trail maintenance vehicle registration issued by NH fish and game;
   3. (3) Certificate of good standing from the office of the secretary of state;
   4. (4) Confirmation that the volunteer group is registered with the office of the attorney general charitable trusts unit, if applicable; and
   5. (5) A copy of the volunteer group’s roster, including but not limited to a list of its board of directors and a list of all members and regular volunteers.
5. (e) The work plan shall be dated and signed by the authorized signatory, as defined in the certificate of authority.

6. (f) The group leader shall mail, hand-deliver, or submit online if such online service is available, the completed work plan to:

   Department of Natural and Cultural Resources

   Division of Parks and Recreation

   Volunteer Programs

   172 Pembroke Road

   Concord, NH 03301

   dncr.volunteer@dncr.nh.gov

Source. #14312, eff 7-10-25, EXPIRES: 7-10-35