1. (a) To comply with Lot 7007.01 above, each licensed charitable organization shall maintain a minimum of the following for at least 2 years:

   1. (1) Copies of all policies and procedures related to bingo;

   2. (2) Any records or documents necessary to track bingo cards and sheets from the date of purchase through the final disposition including:

      1. a. Copies of invoices provided by the distributor; and
      2. b. Inventory controls records required by Lot 7006.01(b)(3) above;

   3. (3) For each bingo game:

      1. a. The center or free-space number of all winning cards;
      2. b. The quantity of winning cards;
      3. c. The game name or number as described on the game program; and
      4. d. The number of balls called;
   4. (4) For each progressive and carry-over coverall game, the number of balls called and the value of the prize, if carried over;
   5. (5) A record of each awarded prize with an indication of whether the prize was paid by cash or by check;

   6. (6) The following documents relative to each bank account required by Lot 7007.04(a)(1) below:

      1. a. Check registers which details all deposits and disbursements;
      2. b. Bank statements and reconciliations; and
      3. c. Cancelled checks and bank deposit slips;
   7. (7) Work schedules and assignments of all employees, bona fide members, and gaming consultants involved in the operation of each bingo event; and
   8. (8) All written contracts, agreements, leases, rental agreements, or any other statement of understanding.

2. (b) In addition to (a) above, each licensed charitable organization shall electronically complete and submit an annual physical inventory as follows:

   1. (1) The inventory shall be conducted at the conclusion of June’s gaming activities, but before the start of July’s gaming activities;
   2. (2) The inventory shall be recorded using the “Physical Inventory – Bingo Papers” form (11/2024), which shall include a certification affirming that under penalty of unsworn falsification pursuant to RSA 641:3, the information provided on the form is true, accurate, and complete, and that there are no willful misrepresentations in or falsifications of the information provided; and
   3. (3) The form shall be electronically submitted to the commission by July 15 following the completion of the inventory.
3. (c) An annual physical inventory may fulfill the requirement of the monthly inventory for June.

Source. #14138, eff 11-27-24, EXPIRES: 11-27-34