1. (a) A host hall shall obtain approval from the commission, in accordance with Lot 7003.07, before holding a shared carry-over coverall bingo game.
2. (b) The host hall shall only simulcast shared carry-over coverall games to participating halls located within New Hampshire and licensed by the commission to hold bingo events.
3. (c) The host hall shall be solely responsible for the equipment, the management, and the operation of the shared carry-over coverall games it provides.
4. (d) The host hall shall establish and maintain a separate bank account to which it will deposit all proceeds and pay all of the expenses in connection with the shared carry-over coverall bingo operation.
5. (e) The host hall and the participating hall, and, if applicable, the participating hall and the licensed charity, shall enter into a written agreement prior to conducting a shared carry-over coverall game.

6. (f) The host hall shall submit copies of written agreements to the commission as follows:

   1. (1) All new agreements shall be submitted at least 15 days prior to providing the contracted services; and
   2. (2) All amended agreements shall be submitted at least 3 days prior to the amendments taking effect.
7. (g) The host hall shall provide the commission with 30 days advanced written notice of its intent to conduct a shared bingo game.

8. (h) The notice required by (g) above shall include:

   1. (1) The names of each participating hall and charitable organizations, and the locations of the caller and remote players;
   2. (2) The name of the shared carry-over coverall service provider responsible for providing and maintaining the equipment used to operate and transmit the game;

   3. (3) A copy of any written agreements between:

      1. a. The host and participating halls;
      2. b. The participating hall and the licensed charitable organization if applicable; and
      3. c. The host hall and the shared carry-over coverall service provider, if applicable;
   4. (4) The name of the person designated as having a fiduciary responsibility for the game; and
   5. (5) The name and contact information for the bank where the separate shared carry-over coverall funds will be deposited.
9. (i) The host hall shall maintain all records pertaining to the shared carry-over coverall games for a period of at least 2 years, and make such records available to representatives of the commission upon request during regular business hours.

10. (j) The records required by (i) above shall include:

    1. (1) Documentation of all prizes paid and information regarding receipt of the prize;
    2. (2) All financial records, which shall clearly disclose the amount of money the shared carry-over coverall operation received and expended, and the purposes for which the host hall spent money;
    3. (3) Copies of any written contracts or agreements between all parties involved in the shared carry-over coverall games including those required by Lot 7003.05(b)(3) above;
    4. (4) A physical description of the equipment and its cost;
    5. (5) The name and location of the participating hall where the equipment is installed and the installation date;
    6. (6) The name of the licensed charitable organizations which will be participating in the shared carry-over coverall games at each location, and the game dates;

    7. (7) The video recording of each drawing in the previous one-year period that shows, at least:

       1. a. The ball selection process, including the numbers drawn; and
       2. b. All body movements of the caller;
    8. (8) Information relative to the purchase and distribution of all shared carry-over coverall bingo cards, including the date the cards were used; and
    9. (9) Records of gambling proceeds received from the bingo operation and the use of those proceeds towards the stated purpose of the organization.
11. (k) The host hall shall retain all recordings of each game for a minimum of 30 days.
12. (l) The host hall shall submit for review and obtain approval from the commission prior to implementing any changes to the event operating procedures.

Source. #13067, eff 6-26-20; ss by #14138, eff 11-27-24, EXPIRES: 11-27-34)