1. (a) For the purposes of this section, the following definitions shall apply:

   1. (1) “Instructor hours” means number of hours that instructors deliver live training in a lecture or classroom format, as an interactive workshop, as a demonstration with the opportunity for learners to practice, or virtually, using video-conferencing tools; and
   2. (2) “Self-study hours” means study conducted by a student inside or outside of the classroom without necessitating the presence or interaction of an instructor, and does not include homework assigned outside of the designated course or program self-study hours.

2. (b) At a minimum, a school shall maintain current, complete, and accurate student records of the following documents in a safe and secure environment for a minimum of 3 years:

   1. (1) A copy of the student's signed enrollment agreement to include, at a minimum:

      1. a. A detailed schedule of program or course hours, including, but not limited to, any one or more of the following:

         1. 1. Instructor hours; and
         2. 2. Self-study hours;
      2. b. A detailed tuition and fee schedule; and
      3. c. A statement for students to sign and date stating they have received and read school policies;
   2. (2) Records of student progress reports that include information on classroom attendance and performance;
   3. (3) A copy of the results of any enrollment evaluation or examination; and
   4. (4) A record of all monies charged, owed, and paid.
3. (c) Student records shall include a unique identifier such as date of birth, last 4 digits of the student’s social security number or an assigned student identification number.
4. (d) Records of students shall be open for inspection to the office during site visits to the school.
5. (e) A school shall permanently maintain student transcripts or certificates.
6. (f) Any changes to the original enrollment agreement shall be made in writing and signed by both school and student.

Source. #10520, eff 2-12-14 (See Revision Note at chapter heading for Hedc 300); ss by #12644, eff 10-11-18 (formerly Hedc 304.07)