1. (a) Employment and training support (ETS) services shall be paid either to the eligible New Hampshire employment program (NHEP) participant or to the provider as defined in He-W 655.01, depending on the kind of services received.

2. (b) When payment is made to the NHEP participant for ETS services, the following shall apply:

   1. (1) The NHEP participant shall pay the provider of the service, and the department shall incur no financial liability to the provider;
   2. (2) The NHEP participant shall provide a signed and dated receipt or a written statement from the service provider, indicating that the payment received was actually spent on the authorized services; and

   3. (3) When the NHEP participant receives direct payment for services and does not provide verification that the payment received was actually spent on the authorized services as specified in (2) above, the NHEP representative shall:

      1. a. Request that the department put a recoupment for the amount of the service on the NHEP participant’s support service check for the amount of payment owed; or
      2. b. Make a referral to the department’s special investigations unit when fraud is suspected.

3. (c) Pursuant to He-W 655.06, fees and supplies assistance payments shall be made by the department as listed below:

   1. (1) There shall be no payment of fees and supplies assistance prior to a cost for the services being incurred or a service being purchased; and
   2. (2) Fees and supplies assistance shall be paid directly to the service provider upon receipt by the department, within 90 days of the date of purchase, of an itemized bill and receipt for the service(s).

4. (d) Pursuant to He-W 655.07, transportation assistance payments shall be made by the department as listed below:

   1. (1) The department shall pay transportation assistance either directly to providers of transportation services that are enrolled with the department or by reimbursing the NHEP participant pursuant to He-W 655.07(d);

   2. (2) Before the department issues a mileage reimbursement or a public for hire transportation reimbursement payment to an NHEP participant, the following conditions shall be met:

      1. a. The NHEP participant shall have requested and been determined eligible for transportation assistance ;
      2. b. The service shall have been provided;

      3. c. The NHEP participant shall have completed a weekly service reimbursement invoice which shall include the following:

         1. 1. The NHEP participant's name and address, the department recipient identification number (RID), ETS request number, and ETS resource number;
         2. 2. The dates, destination(s), and number of miles traveled per day;
         3. 3. The actual cost of each day’s transportation;
         4. 4. The NHEP participant's dated signature; and

         5. 5. If the NHEP participant is not employed, the dated signature and telephone number of one of the following individuals:

            1. (i) A school official;
            2. (ii) An NHEP representative;
            3. (iii) An activity provider; or
            4. (iv) A training site coordinator;
      4. d. The NHEP participant shall submit the invoice to the department’s data management unit no later than 90 days following the last date of service on the invoice; and
      5. e. The NHEP participant shall correct and resubmit any incorrect, incomplete, or illegible invoices; and
   3. (3) Payments for mileage reimbursement already provided shall be made directly to the NHEP participant listed on the service reimbursement invoice.

5. (e) Pursuant to He-W 655.08, tuition assistance payments shall be made by the department as listed below:

   1. (1) The department shall not pay tuition assistance directly to the NHEP participant; and
   2. (2) Tuition assistance shall be paid directly to the service provider upon receipt by the department, within 90 days of the last day of the tuition coverage period, of an itemized bill and receipt for the service(s).

6. (f) Payments for auto repairs shall be paid by the department to a provider who operates an automobile repair business as described in He-W 655.09 as listed below:

   1. (1) A provider shall complete a reimbursement invoice, subsequent to approved repairs being completed, which includes the following:

      1. a. The NHEP participant’s name, address, and RID number;
      2. b. The provider’s name, address, and telephone number;
      3. c. An itemized receipt or bill indicating the total amount charged for automobile repairs;
      4. d. A statement of road worthiness with completions of repairs;
      5. e. The date the service was provided;
      6. f. The provider’s federal identification number used for Internal Revenue Service purposes;
      7. g. The dated signature of the provider who performed the repairs; and
      8. h. To whom payment shall be made;
   2. (2) A legible, complete, and correct reimbursement invoice shall be submitted to the department’s data management unit no later than 90 days from the date services were provided; and
   3. (3) The department shall not pay for any balance due on automobile repairs after payment is made on behalf of an NHEP participant.
7. (g) Payments for other ETS related services shall be made either to a provider or the NHEP participant, as described in He-W 655.10.

Source. (See Revision Note #1 at Chapter Heading He-W 600) #5171, eff 6-26-91; ss by #5440, eff 7-24-92; ss by #5528, eff 12-14-92; ss by #5610, eff 5-3-93; ss by #5712, eff 10-4-93; amd by #5858, eff 7-1-94; amd by #5967, eff 1-27-95; amd by #6014, eff 4-1-95; amd by #6396, eff 12-16-96; amd by #6446, eff 2-1-97; amd by #6593, eff 10-1-97; amd by #6706, eff 3-3-98; amd by #6746, eff 5-19-98; ss by #7243, eff 5-1-00; ss by #9137, eff 4-22-08; ss by #11123, eff 6-22-16; ss by #14299, eff 7-1-25, EXPIRES: 7-1-35