1. (a) Upon receipt of a completed application and determination that the requirements in He-E 804.02 and He-E 804.03 have been met, the department shall indicate on the application the amount of reimbursement to be made, sign and date the request for reimbursement, and make payment to the LNA, MNA, or third party as follows:

   1. (1) Payment shall be made from the medicaid administrative account in a lump sum, one-time payment;
   2. (2) Payment for expenses paid by the LNA or MNA shall be mailed to the LNA or MNA at the address provided;
   3. (3) Payment for expenses paid by a third party shall be mailed to the third party at the third party’s address; and
   4. (4) Payment shall be limited to the actual costs incurred and for the LNA or MNA training program minus other amounts incurred including, but not limited to, clothing, ancillary items, and criminal record background checks.
2. (b) The department shall retain a copy of the application and the applicant’s receipt(s), for 3 years from completion date.
3. (c) If the department determines that the requirements in He-E 804.02 and He-E 804.03 have not been met, the department shall deny payment and notify the applicant in writing of the reason(s) for denial and what steps, if any, the applicant may take to receive reimbursement.

Source. #7752, eff 8-17-02, EXPIRED: 8-17-10 New. #9769-A, eff 8-25-10, EXPIRED: 8-25-18 New. #12717, eff 1-26-19; ss by #13242, eff 7-24-21; ss by #13735, eff 10-1-23; ss by #14057, eff 8-20-24