1. (a) Eligibility for child care scholarship shall terminate at the end of the eligibility period unless the parent has requested and completed a redetermination, in accordance with He-W 606.100, no later than the last day of the prior year’s application or redetermination month.
2. (b) The purpose of the redetermination shall be to verify and update the information and documentation provided on the application or at the most recent redetermination in an effort to determine current and ongoing child care scholarship eligibility.

3. (c) A redetermination shall be conducted in the same manner as an application, in accordance with He-C 6910.04, He-C 6910.06, and He-C 6910.09, except:

   1. (1) Verification of information regarding assistance group members, such as name, address, birth information, and citizenship, shall not be required unless changes in assistance group composition or address have occurred since application, or since the most recent redetermination;
   2. (2) Verification of current child care provider via Form 1863 “Child Care Provider Verification” (October 2023) shall not be required if the family is still utilizing the same provider and no information on the previously submitted form has changed; and
   3. (3) For a child experiencing verified disability or significant special need, verification via Form 2690 “Verification for a Child Experiencing Significant Special Need” (October 2023) shall not be required if the condition is considered chronic and non-changing, as indicated by the attending physician, PA, APRN, or LMHP at the time of application, or when verification of the verified disability or significant special need was previously submitted.

4. (d) At the time of redetermination, the DO shall:

   1. (1) Notify the family of any outstanding verification required to determine ongoing child care scholarship eligibility; and
   2. (2) Notify the family that all outstanding verification shall be submitted to the DO staff within 10 calendar days of the date of the notification, or child care scholarship eligibility shall terminate on the last day of the family’s redetermination month.
5. (e) If at redetermination the parent is experiencing a temporary absence from their approved employment-related activity, as described in He-C 6910.10(n), child care scholarship shall continue for an additional 12 months.
6. (f) If a parent is approved for continued assistance, in accordance with He-C 6910.10(s), in the final quarter of the 12-month eligibility period, the family shall complete the redetermination, and the 92-calendar day continued assistance shall take precedence over the new 12-month eligibility period.
7. (g) If a parent is approved for job search in the final quarter of the 12-month eligibility period, the family shall complete the redetermination and the 92-calendar day job search takes precedence over the new 12-month eligibility period.
8. (h) The redetermination shall be completed annually, regardless of whether a parent is experiencing one of the circumstances in He-C 6910.10(n).
9. (i) For any parent who fails to complete the redetermination process, child care scholarship shall terminate at the end of the 12-month eligibility period.
10. (j) If at redetermination the assistance group’s income increases to an amount exceeding 85% of SMI, child care scholarship eligibility shall terminate.
11. (k) If at redetermination it is determined that the assistance group’s income has changed since the application or most recent redetermination, the cost share and family cap amount shall be recalculated.
12. (l) The family shall receive notification regarding the redetermination of eligibility decision in accordance with He-C 6910.12.
13. (m) If it is determined that the family is no longer eligible, child care scholarship shall terminate on the date specified on the notification, unless continuation of child care scholarship is requested pending the outcome of an appeal, in accordance with He-C 6910.19.
14. (n) If a family requests a redetermination after the end of the family’s eligibility period, the request shall be treated as a new application, in accordance with He-C 6910.04, and if found eligible, a new eligibility period shall begin on the date the application was received in the DO, and shall be subject to the waitlist pursuant to He-C 6910.11.
15. (o) The application date or the child care provider link date, whichever is more recent, shall be used to determine the effective date of the 12-month eligibility period and effective date of payment for child care.

Source. #7723, eff 7-1-02; (See Revision Note at part heading for He-C 6910) #9474, eff 6-29-09; ss by #10120, eff 5-7-12; amd by #10917, eff 9-1-15; ss by #12221, eff 7-10-17 (from He-C 6910.14) ; ss by #13063, eff 7-1-20; ss by #13799, eff 10-28-23; ss by #13951, eff 4-30-24