1. (a) When annual departmental cost projections reflect that available funds will be over-expended for the current fiscal year, a waitlist shall be established, consisting of all families determined eligible for child care scholarship, for the provision of additional child care scholarships.

2. (b) The following children shall be exempt from the waitlist in (a) above:

   1. (1) Children whose parent applies for employment-related child care scholarship within 92 calendar days of the child’s preventive or protective services closing;
   2. (2) Children in families currently receiving TANF benefits or children whose parent applies for employment-related child care scholarship within 92 calendars days of the parent’s TANF closing; and
   3. (3) Children currently experiencing homelessness as defined in He-C 6910.03(h) or children whose parent applies for employment-related child care scholarship within 92 calendar days of finding housing after experiencing homelessness.
3. (c) DHHS shall not pay for child care services provided to a child while the child is on the waitlist.
4. (d) A family shall comply with all eligibility requirements and be determined eligible in accordance with He-C 6910.06, He-C 6910.07, He-C 6910.08, and He-C 6910.10 before being placed on the waitlist.
5. (e) A family whose child is on the waitlist shall be subject to redetermination of child care scholarship every 12 months.
6. (f) A family whose child is on the waitlist shall report and verify all changes required by He-C 6910.14.
7. (g) If a family fails to maintain eligibility status, the child shall be removed from the waitlist and child care scholarship eligibility shall be terminated.
8. (h) If a child has been removed from the waitlist, pursuant to (g) above, the family shall re-apply and be determined eligible for child care scholarship prior to the child being added back to the child care scholarship waitlist. The new eligibility period begin-date, according to He-C 6910.10(f), shall determine the child’s position on the waitlist.

9. (i) The waitlist shall be prioritized into the following groups:

   1. (1) The first priority group shall include:

      1. a. Children in families whose monthly gross income is at or below 100% of FPG; and
      2. b. Siblings of children who are members of a currently eligible assistance group with an enrolled child care provider who are actively receiving assistance; and
   2. (2) The second priority group shall include all other children determined eligible for child care scholarship who do not meet the criteria of the first priority group in (1) above.
10. (j) Eligible children shall be added to the waitlist according to the eligibility period begin-date as described in He-C 6910.10(f).

11. (k) As funds become available, funds shall be released to offer child care scholarship to children on the waitlist in priority order, as follows:

    1. (1) According to the begin-date of the family’s eligibility period according to He-C 6910.10(f); and

    2. (2) Alternating between:

       1. a. Two children from the first priority group in (i)(1) above; and
       2. b. One child from the second priority group in (i)(2) above.

12. (l) When child care scholarship becomes available to a child on the waitlist, the parent shall receive notification stating the following:

    1. (1) The date that the child has been released from the waitlist;
    2. (2) The date in (1) above shall be the date that funds are available for payment; and
    3. (3) That no payment shall be made for child care services received prior to the date in (1) above.

Source. #7357, eff 9-1-00; ss by #7723, eff 7-1-02; (See Revision Note at part heading for He-C 6910) #9474, eff 6-29-09; amd by #9770-A, eff 8-25-10; ss by #10120, eff 5-7-12; ss by #12221, eff 7-10-17 (from He-c 6910.10); ss by #13063, eff 7-1-20; ss by #13799, eff 10-28-23; ss by #13951, eff 4-30-24