1. (a) A kinship caregiver shall maintain a file for each child in care containing the following information and documentation:

   1. (1) The child’s name, date of birth, and the date of placement in the home;
   2. (2) Documents from schools, doctors, and other agencies providing services to the child in care;
   3. (3) Dates and outcomes of school conferences;
   4. (4) A record of the child’s health care visits and all medical documentation as required in He-C 6447.20;
   5. (5) All records of incidents involving seclusion or restraint in accordance with He-C 901 and RSA 126-U:7-a;
   6. (6) Legal documents and personal papers and documentation concerning the child;
   7. (7) Highlights of the child's participation in extracurricular, enrichment, cultural, and social activities; and

   8. (8) When the child in care is not subject to the ICPC, the kinship caregiver shall also maintain the following information and documentation:

      1. a. A copy of the case plan(s) when provided to the caregiver;
      2. b. A copy of Form 1552 “Child/Youth Information Sheet” (September 2025); and
      3. c. A copy of Form 1643A “Getting to Know Me: Infant/Toddler (0-3 Years Old)” ( September 2025), Form 1643B “Getting to Know Me: School-Aged Child (4-10 Years Old)” (September 2025), or Form 1643C “Getting to Know Me: Youth (11-18 Years Old)” (September 2025), completed by the child’s parent or prior caregiver, and provided by DCYF at the time of placement;
      4. d. The kinship caregiver shall review and update the information on Form 1552 “Child/Youth Information Sheet” (September 2025), at least once every 6 months and submit the updated form to the licensing agency. Attachments to the form may be used to supplement the information required but shall not be used in place of completing the form; and
      5. e. When the child leaves care, the kinship caregiver shall complete and submit an updated Form 1552 “Child/Youth Information Sheet” (September 2025), and either Form 1643A “Getting to Know Me: Infant/Toddler (0-3 Years Old)” (September 2025), Form 1643B “Getting to Know Me: School-Aged Child (4-10 Years Old)” (September 2025), or Form 1643C “Getting to Know Me: Youth (11-18 Years Old)” (September 2025).
2. (b) The kinship caregiver shall keep the file referenced in (a) above in a secure place in the kinship care home to preserve confidentiality and it shall be made available to the licensing agency upon request.
3. (c) All legal documents and personal papers concerning the child in care shall be provided to DCYF when the child leaves care.
4. (d) Information about the safety of a child in care, the kinship caregiver’s safety, and the appropriateness of the placement shall be confidential.
5. (e) All identifying information, whether written, oral, imagery, or electronic, concerning the child in care, the family of the child in care, and the circumstances of the department’s involvement with both, shall be kept confidential.
6. (f) If the kinship caregiver encounters a situation or circumstance they believe requires disclosure of confidential information, the kinship caregiver shall obtain written consent from the department prior to disclosure of any protected information.
7. (g) The requirements in (e) and (f) above shall not apply when the child is subject to ICPC. A licensee caring for a child subject to ICPC shall follow the instructions and requirements of the sending state agency related to protecting the child’s identifying information and safeguarding confidentiality.

Source. #14390, eff 9-24-25, EXPIRES: 9-24-35