1. (a) Access to search the central registry shall be limited to:

   1. (1) Department employees:

      1. a. Who have completed training specific to searching the central registry provided by the division for children, youth and families; and
      2. b. Whose official duties require the ability to perform searches of the central registry, as required by RSA 169-C:34, RSA 170-E:7, II(a), RSA 170-E:29, or an applicable administrative rule on certification for payment standards in He-C 6300 or child care program in He-C 6900;
   2. (2) Staff of the credentialing bureau of the department of education for applicant records pursuant to RSA 169-C:35, I; and

   3. (3) The department’s contracted vendor, if the contract with the department authorizes and requires the vendor to access the central registry, which shall:

      1. a. Obtain written authorization from the division director of the department’s division for children, youth and families prior to accessing the central registry;
      2. b. Confirm its employees successfully complete the training specified in (1)a. above prior to accessing the central registry; and
      3. c. Identify no more than 3 employees it wishes to have access to the central registry, provided that the contracted vendor may request additional employees to have access based on internal operating logistics. The department shall allow the additional employees to have access if necessary to avoid imposing an operational hardship on the contracted vendor.

2. (b) Access in (a) above shall be rescinded:

   1. (1) Upon termination of employment or contract; or
   2. (2) Upon a change in official duties described in (a)(1)b. and (a)(2) above which does not require the employee or credentialing staff authorization to search the central registry.
3. (c) All searches performed in the central registry shall be authorized according to state or federal laws allowing such background checks.

Source. #10692, eff 10-14-14 (from He-C 6430.03); ss by #14249, eff 5-20-25, EXPIRES: 5-20-35