1. (a) A licensee shall notify the unit via the NHCIS portal, or in writing via email:

   1. (1) Within 2 business days when there is a change in mailing address, email address, or phone number; and
   2. (2) Within 48 hours of a camper sustaining a serious injury, pursuant to He-C 4003.03(ad).

2. (b) A YRC shall notify the unit in writing via email:

   1. (1) Prior to changing the name of the YRC or advertising under a new name, so that the unit can issue a revised license reflecting the name change;
   2. (2) Within 5 business days prior to the vacancy, when known, or within 5 business days of the date of the vacancy of the camp administrator or camp director;
   3. (3) Within 24 hours when the licensee voluntarily ceases operations;
   4. (4) Within 24 hours of any changes in operation due to an emergency, such as a natural disaster;
   5. (5) No later than the next business day after calling law enforcement or emergency responders to the YRC for incidents or events involving campers, except as required in (6) below;
   6. (6) Within 24 hours after searching the buildings and grounds and determining that a camper is or was missing; and
   7. (7) Within 24 hours of the death of a camper and provide the unit a written report within 72 hours, detailing the circumstances that led up to the death.
3. (c) As mandated reporters, all YRC staff shall report to DCYF at 1-800-894-5533 if they suspect that a youth is being abused or neglected, in accordance with RSA 169-C:29.

4. (d) The YRC shall notify the parent(s) or guardian(s) of a camper immediately:

   1. (1) When it identifies suspected abuse or neglect of a camper by YRC staff or that abuse or neglect occurred while in the care of the YRC;
   2. (2) When a camper sustains a serious injury;
   3. (3) After calling the police when the YRC determines that the camper is missing after searching the buildings and grounds;
   4. (4) When a camper was the victim of corporal punishment, rough handling, or other harsh treatment by YRC staff;
   5. (5) When staff has administered epinephrine to a camper; and
   6. (6) When a camper dies while under the care of the YRC.
5. (e) In addition to (d) above, the YRC shall have and implement policies and procedures to include when and how the YRC will contact parents or guardians when their child needs to be removed from the YRC due to illness, in accordance with He-C 4003.39 and He-C 4003.40.
6. (f) Day camps shall notify parents or guardians upon picking up their child that the child has ingested or had contact with a known allergen that did not require administration of epinephrine or calling emergency responders.
7. (g) Within 48 hours of the incidents described in (d) above, the camp administrator, camp director, or designee shall provide to the parents or guardians of the camper or campers involved, a written description of the incident, including how the YRC staff responded.

8. (h) In addition to the circumstances for notifying emergency services as prescribed in first aid and CPR training, the camp administrator, camp director, or designee shall notify the police or emergency services:

   1. (1) In the event of a missing camper;
   2. (2) Immediately whenever epinephrine is administered to a camper and YRC does not have medical staff; and
   3. (3) Immediately when a camper dies.
9. (i) The department shall notify the camper’s parents or guardians when it is determined that a camper was the victim of abuse, neglect, corporal punishment, or other harsh treatment by YRC staff or while in the care of YRC staff, if a camper was injured because they were not supervised, or if the camper’s health, safety, or well-being was otherwise jeopardized due the YRC’s non-compliance with licensing rules and statutes.

Source. #12981, INTERIM, eff 1-24-20, EXPIRED: 7-22-20 New. #13073, eff 7-23-20; ss by #14256, eff 5-23-25, EXPIRES: 5-23-35