1. (a) The program shall maintain on file for each staff member, whether paper or electronic:

   1. (1) Documentation of the staff’s qualifications, including required work experience and education, which demonstrates that they meet the qualifications for their position;
   2. (2) Documentation of a completed background check in accordance with He-C 4002.40;
   3. (3) A record of initial health screening upon hire, in accordance with (b) below;
   4. (4) Documentation of orientation, certifications, training, and professional development, as applicable; and
   5. (5) Documentation of supervision regarding disciplinary actions or investigations specific to the staff member.

2. (b) A written record of a health screening for all child care staff, household members, and other individuals who work with children in the classroom and who have 5 or more hours per week of contact with children shall:

   1. (1) Be on file at the program and available for review by the department within 60 days of the date of hire or the date the household member or individual begins working with children in the classroom for 5 or more hours per week; and
   2. (2) Include, at a minimum, the information on the “Child Care Personnel Health Form” (August 2025) provided by the department, or its equivalent.
3. (c) The only exception to (b) above shall be for child care staff working in school age programs who are currently employed in a public or private school.

4. (d) The initial record of the health screening for newly hired child care staff shall:

   1. (1) Have been completed not more than 12 months preceding the date of hire or the date the individual began working with children in the classroom for 5 or more hours per week; and
   2. (2) Include a statement by the health care provider that indicates the individual has no apparent health conditions that would prohibit or inhibit their ability to care for children.

Source. #2664, eff 3-30-84, EXPIRED 3-30-90 New. #4871, eff 7-24-90; ss by #5203, eff 8-16-91; ss by #6558, INTERIM, eff 8-16-97, EXPIRED: 12-14-97 New. #6719, eff 3-25-98; ss by #7294, eff 5-26-00; ss by #9160, INTERIM, eff 5-26-08; ss by #9310, eff 11-23-08 (from He-C 4002.10); ss by #9605, eff 11-26-09; ss by #12046, INTERIM, eff 11-19-16; ss by #12174, EMERGENCY RULE, eff 5-17-17; ss by #12415, eff 11-6-17; ss by #13373, eff 4-22-22; ss by #14356, eff 9-22-25, EXPIRES: 9-22-35