1. (a) Following acceptance of an application for a grant, the department shall prepare a grant agreement (GA) that contains the following provisions:

   1. (1) The grant amount;
   2. (2) Project scope and budget;
   3. (3) Grant payment terms;
   4. (4) Authorization for representatives of the department to examine any of the loan recipient’s records that pertain to transactions relating to the grant agreement, construction contracts, engineering contracts, or other consulting contracts for the purpose of inspection, audit, and copying during normal business hours;
   5. (5) For all projects that include more than just land acquisition, a requirement for the recipient to develop and adhere to an asset maintenance and renewal plan for the funded improvements; and
   6. (6) Any other provision(s) required by state or federal law in order for the agreement to be valid.
2. (b) The department shall transmit the GA to the recipient for review. If the recipient agrees with the terms, the recipient shall sign and date the GA and return the signed GA to the department.
3. (c) Upon receipt of a signed GA, the department shall sign the GA and submit the GA to the governor and executive council for approval.

4. (d) If approved by the governor and executive council, then:

   1. (1) The GA shall be effective upon approval; and
   2. (2) The department shall send a copy of the approved GA to the recipient.

Source. #12903, eff 10-23-19