1. (a) After the contract documents have been approved by the department, the recipient shall not make, allow, or authorize any changes, modifications, or amendments to or departure from the approved plans and specifications that would materially or significantly affect project cost, estimated revenues, or project design without the prior written approval of the department.

2. (b) A request to modify contract documents as described in (a), above, shall:

   1. (1) Identify each change for which approval is sought;
   2. (2) Explain the reason(s) for each change requested, including an explanation of the operational or economic consequences of the requested change(s) not being approved; and
   3. (3) Explain how the request meets the criteria specified in (d) or (e), below, as applicable.
3. (c) The department shall approve or deny the request within 10 working days of receipt of a request that meets the criteria of (b), above.

4. (d) For changes other than increases to project cost or scope, the department shall approve each requested change in the contract documents that the recipient demonstrates is:

   1. (1) Consistent with applicable federal and state requirements; and
   2. (2) In the best interests of the DWSRF and the public served by the recipient’s public water system.

5. (e) The department shall approve a request for an increase in project cost or scope if the following criteria are met:

   1. (1) The increased cost or scope was not reasonably foreseeable at the time the original project proposal was submitted;
   2. (2) The cost increase results in a total cost no greater than the prevailing rate for the item to which the cost is attributable such as, but not limited to, labor and materials; and

   3. (3) If the recipient is requesting additional DWSRF funds, then:

      1. a. The item to which the cost increase is attributable is an eligible cost as specified in Env-Dw 1104; and
      2. b. The DWSRF has sufficient monies available at the time the request is filed to cover the proposed cost increase.

Source. (See Revision Note #1 and Revision Note #2 at chapter heading for Env-Dw 1100) #13160, eff 1-20-21