1. (a) Within 30 days of receipt of any application outlined in Ed 505.08(b), the department shall notify the applicant in writing that the application has been received and either:

   1. (1) The application is complete and pending evaluation; or
   2. (2) The application is incomplete, and enumerate the items that the applicant shall address in order for the application to be complete.
2. (b) An applicant shall respond to a notification of an incomplete application by submission of the requirements enumerated in accordance with (a)(2) above within 30 days of receipt of the notification, and the department shall respond within 10 business days in accordance with (a)(1) or (2) above.
3. (c) If, within 30 days of initial notification of an incomplete application pursuant to (a)(2) above, the department does not receive the enumerated items pursuant to (a)(2) above, the application shall be closed and the applicant shall begin a new application, to include all fees in accordance with the fee schedule outlined in Ed 505.09.

4. (d) For applications outlined in Ed 505.08(b)(1)-(13), Ed 505.08(b)(17), and Ed 505.08(b)(18) as applicable, within 60 days of the department’s notification of receipt of a complete application in accordance with (a) and (b) above, the department shall send notification of:

   1. (1) Approval in the form of the digital credential for which the applicant applied;

   2. (2) Denial in writing that outlines the specific reasons for denial, including, but not limited to:

      1. a. A department-confirmed violation of the code of conduct outlined in Ed 510.01 through Ed 510.04; and
      2. b. A determination that the applicant does not meet the requirements for the specified credential;

5. (e) For applications pursuant to Ed 505.08(b)(14), portfolio and oral board reviews, the following shall apply:

   1. (1) The applications for portfolio and oral board review shall be open between October 1 and March 30 of every school year calendar;

   2. (2) Complete applications for oral board review shall include all of the following:

      1. a. Completed and filed DOE-BOC 14 “Application for Portfolio and Oral Board Review” form, February 2023;
      2. b. Completed and filed portfolio as outlined in (3)a. below;
      3. c. Payment of all fees in accordance with the fee schedule outlined in Ed 505.09; and
      4. d. Completed oral board review;

   3. (3) Within 10 days of receipt of a completed application referenced in (2)a. above, the department shall determine that an individual:

      1. a. Qualifies under this method, and shall notify the applicant in writing by providing the applicant with portfolio submission instructions and requirements for oral board scheduling which shall include, but not be limited to:

         1. 1. Written materials;
         2. 2. Video recording;
         3. 3. Audio recording; and
         4. 4. Art portfolio; or

      2. b. Does not qualify under this method, and shall notify the individual in writing and:

         1. 1. Provide the reasons for the determination, including, but not limited to, the qualifying criteria outlined in Ed 505.07(a)(1) and (2), which shall include a written explanation stating why the materials the applicant has submitted are not acceptable; and
         2. 2. Recommend another appropriate application method if one is available;
   4. (4) Within 30 days of receipt of portfolio submission instructions, the applicant shall submit all portfolio materials for review to the department along with the appropriate fee in accordance with the fee schedule outlined in Ed 505.09;

   5. (5) Within 10 days of receipt of a portfolio submission and appropriate fee in accordance with the fee schedule outlined in Ed 505.09, the department shall notify the applicant in writing that either:

      1. a. The portfolio is complete and pending oral board scheduling; or
      2. b. The portfolio is incomplete, and enumerate the items that the portfolio must address in order for the portfolio to be complete;
   6. (6) An applicant shall adhere to Ed 505.10(b) and (c) for completing a portfolio submission in accordance with Ed 505.10(e)(5)b. above;
   7. (7) Upon determination by the department that the portfolio is complete, the department shall appoint a review board consisting of one member of the department and 3 persons who hold a current experienced educator license in the area of endorsement in which the applicant is seeking to obtain a license;
   8. (8) If, within 30 days of determination of a complete portfolio, in an effort to complete a timely oral board review, the department is unable to establish a review board as outlined in (7) above, the department shall establish a review board consisting of department staff or licensed educators;
   9. (9) The review board shall review the applicant’s application, including documentation that the applicant meets the required competencies in the area of endorsement and, at the oral board review, ask the applicant questions based upon the materials submitted;

   10. (10) Within 30 days of completion of the oral board review, which shall constitute a complete application, the review board shall make a written recommendation to the department, based upon its evaluation of the quality of the applicant’s documentation of meeting the required competencies in the area of endorsement, after considering:

       1. a. The materials submitted to provide the documentation; and
       2. b. The applicant’s oral responses to the board’s questions regarding the documentation;
   11. (11) Within 30 days of the conclusion and recommendation of the oral board interview, the department shall issue a decision in writing stating the reasons for the decision under (10) above along with, if applicable, a beginning educator license or additional endorsement; and
   12. (12) An applicant may appeal a decision made by the department to deny an application for a credential under this part pursuant to Ed 200.

6. (f) For applications pursuant to Ed 505.08(b)(15) and Ed 505.08(b)(18) as applicable, the process for establishing a SBLP for an intern authorization credential resulting in full beginning educator licensure or additional endorsement shall be as follows:

   1. (1) The SOE credential holder and assigned mentor pursuant to Ed 505.06(d) shall download and complete the required SBLP application materials as follows:

      1. a. The forms demonstrating acquired competencies pursuant to Ed 505.03, Ed 505.04, and Ed 506 through Ed 508, as applicable, and how each competency was acquired; and
      2. b. “Intern Authorization Application” form, February 2023;
   2. (2) The SBLP application materials shall be developed collaboratively and agreed to by the SOE credential holder, the mentor, and the senior educational official;
   3. (3) Within 60 days of the SOE credential holder’s first day of employment pursuant to Ed 505.06(c), the senior educational official shall upload the completed, approved, and signed SBLP into the department’s EIS;
   4. (4) Within 180 days of the first day of employment pursuant to Ed 505.06(c), the SOE credential holder shall be credentialed under an intern authorization following the procedures outlined in (5) through (23) below;
   5. (5) Within 5 business days of the upload specified in (3) above, the candidate shall complete and file the form referenced in (f)(1) above, along with the appropriate fee pursuant to Ed 505.09;

   6. (6) The department shall review the plan to ensure all of the following are included:

      1. a. An assessment of the competencies of the applicant as enumerated in Ed 505.03 and Ed 505.04, if applicable, and the endorsement area enumerated in Ed 506, Ed 507, or Ed 508 as applicable, based on the endorsement sought;
      2. b. A plan that includes the competency to be acquired, the projected completion date, and the evidence to be provided upon completion which is directly related to, and substantiates meeting, the competency within the period of the plan;

      3. c. Activities that will be undertaken to acquire the competencies in b. above, which shall include, but not be limited to:

         1. 1. Additional coursework;
         2. 2. On the job training; and
         3. 3. Professional development; and
      4. d. A signature page which certifies that the plan was developed collaboratively and agreed to by the applicant, the mentor, and the senior educational official;

   7. (7) Within 30 days of receipt of the form referenced in (f)(1) above, the department shall notify the applicant that either:

      1. a. The plan is complete and pending evaluation; or
      2. b. The plan is incomplete, and enumerate the items that the applicant must address in order for the application to be complete;
   8. (8) An applicant shall respond to a notification of an incomplete application by submission of the requirements enumerated in accordance with (7)b. above within 15 days of receipt of the notification and the department shall respond within 10 business days in accordance with (7)a. or b. above;
   9. (9) If, within 30 days of receipt of an initial notification of an incomplete application pursuant to (7)b. above, the department does not receive the enumerated items pursuant to (7)b. above, the application shall be closed and the applicant shall start over with a new application, to include all fees in accordance with the fee schedule outlined in Ed 505.09;

   10. (10) Within 30 days of receipt of a complete application, the department shall send written notification to the senior educational official and the applicant of either:

       1. a. Approval in the form of an intern authorization in the endorsement area for which the applicant applied, if the department determines that:

          1. 1. The assessment of the competencies of the applicant meet the requirements as enumerated in Ed 505.03 and Ed 505.04, and the endorsement area enumerated in Ed 506, Ed 507, or Ed 508 as applicable based on the endorsement sought;
          2. 2. The plan, including the competency to be acquired, the activity to be undertaken, the projected completion date, and the evidence to be provided upon completion, are directly related to and will substantiate meeting the competency within the period of the plan; and
          3. 3. The plan was developed collaboratively and agreed to by the applicant, the mentor, and the senior educational official; or
       2. b. Denial after a determination that the plan does not meet the requirements outlined in Ed 505.10(f)(9)a. 1. through 3. above;

   11. (11) A SOE credential holder in receipt of a denial pursuant to (10)b. above may reapply for an intern authorization, to include the fee in accordance with the fee schedule outlined in Ed 505.09, under the following circumstances:

       1. a. The 180-day time period in (4) above has not lapsed and will not lapse during the new application period; and
       2. b. The SOE credential holder shall not apply for an intern authorization more than twice per endorsement;
   12. (12) Upon approval of the plan, the department shall grant an intern authorization, valid for up to 3 years from the first date of employment in the endorsement area sought, to coincide with the time period in the plan, limited to no more than twice per endorsement;
   13. (13) An SBLP shall be canceled, and the intern authorization shall automatically expire, if the applicant fails to attain the skills and knowledge agreed to by the applicant within the time frame specified by the plan;

   14. (14) The department, at the request of the senior educational official, shall grant an extension to the intern authorization period of not more than one year to accommodate an issue outside of the applicant’s control which prevents timely completion of the plan including, but not limited to:

       1. a. Illness of the applicant or immediate member of the applicant’s family; or
       2. b. Availability of a required course within the timeframe of the plan where no comparable course is available;
   15. (15) The senior educational official, in consultation with the mentor, shall file a report at the end of each school year attesting to the applicant's progress toward meeting the requirements of the plan;

   16. (16) Once a completed plan is filed with the department, the applicant may:

       1. a. Obtain employment in a similar position with another school employer provided that:

          1. 1. The duration for plan completion does not change;
          2. 2. The department is notified in writing of the change in place of employment; and

          3. 3. The plan is revised as follows:

             1. (i) Approved by the mentor assigned in the new school of employment;
             2. (ii) Approved by the senior educational official in the new school of employment; and
             3. (iii) Resubmitted to the department for approval pursuant to the timeline outlined in Ed 505.10(f)(6)-(10); or
       2. b. Have an intern authorization deactivated upon loss of employment until such time as the educator gains employment with another employer as described in (15)a. above so long as the total duration of time employed under an active plan shall not exceed 3 years;
   17. (17) Within 5 business days of the upload specified in (16) above, the intern shall complete and file a “Site-Based Licensing Plan Completer Application” form, February 2023, along with the appropriate fee pursuant to Ed 505.09;

   18. (18) The senior educational official shall complete and upload to the EIS a final report for department review attesting to the intern’s completion of the SBLP which shall include:

       1. a. A copy of the plan, including:

          1. 1. The competency to be acquired;
          2. 2. The activity to be undertaken;
          3. 3. The projected completion date; and
          4. 4. The evidence to be provided upon completion;
       2. b. The evidence of plan completion; and
       3. c. A signature page which certifies that the completed plan was reviewed and approved by the applicant, the mentor, and the senior educational official;

   19. (19) The department shall, within 30 days of receipt of the form referenced in (f)(17) above, notify the applicant that either:

       1. a. The application is complete and pending evaluation; or
       2. b. The application is incomplete, and enumerate the items that the applicant must address in order for the application to be complete;
   20. (20) An applicant shall respond to a notification following the timeline established in (8) and (9) above;

   21. (21) Within 60 days of the department’s receipt of the form referenced in (f)(17) above, the department shall send written notification to the senior educational official and the applicant of either:

       1. a. Approval in the form of an intern authorization in the endorsement area for which the applicant applied if the department determines that the final report documents confirm that the intern has met all the competencies and requirements for full licensure; or
       2. b. A determination that the completion documentation, the final report, or both, do not reflect the documentation required by the approved plan to indicate that the candidate has met all of the competencies and requirements for full licensure and outlines the documentation required to support completion of the plan;
   22. (22) Upon receipt of notification that the department does not approve the application in accordance with (21)b. above, the senior educational official shall, within 10 business days, upload the required documentation to support completion of the plan or the intern authorization shall expire in accordance with Ed 505.10(f)(13); and
   23. (23) Applicants shall receive a beginning educator license or added endorsement on an existing license after approval by the bureau pursuant to (21)a. above.

Source. (See Revision Note at part heading for Ed 505) #13101, eff 10-5-20; amd by #13167, INTERIM, eff 2-16-21, EXPIRED: 8-15-21 in paragraph (d); ss by#13303, eff 12-10-21 New. #13562, eff 2-22-23 (formerly Ed 505.09)