Upon completion of the project or a phase of a phased project, the following information shall be provided in the notice of completion:

1. (a) General project information, including the name of the project and contact person;
2. (b) The contracted date for project completion;

3. (c) The actual cost of the project or project phase with supporting invoices that identify the following:

   1. (1) Amount of invoice;
   2. (2) Date of invoice;
   3. (3) Vendor;
   4. (4) Description of item; and

   5. (5) The eligible category type:

      1. a. Site acquisition or development cost, as described by Ed 321.20;
      2. b. Construction cost, as described by Ed 321.21;
      3. c. Administrative cost and contingency cost, as described by Ed 321.23; or
      4. d. Fees and services cost, as described by Ed 321.24;
4. (d) Final building square footage and final unit cost per square foot;
5. (e) Project funding sources and documentation of each source;
6. (f) Explanation of all deviations from the approved design and cost;

7. (g) A signed statement from the school district’s superintendent or the charter school director, business administrator or person responsible for the finances of the charter school, and the chair of the school board or board of trustees that:

   1. (1) The project or project phase is complete as described in Ed 321.02(d);
   2. (2) The summary of invoices submitted is accurate; and
   3. (3) The project was built in accordance with all applicable building aid rules and law to the best of their knowledge;
8. (h) Record drawings signed and stamped by individuals licensed in the appropriate disciplines to practice architecture or engineering in the state of New Hampshire;
9. (i) Commissioning plan in accordance with Ed 321.04(i);
10. (j) Copy of any energy efficiency rebates or if not eligible, a copy of the energy efficiency rebate application submitted to the applicant’s energy provider in accordance with Ed 321.15(m)(5);

11. (k) A signed letter by a licensed architect or engineer stating that the project has been designed to meet the following:

    1. (1) State building code in accordance with RSA 155-A;
    2. (2) State building energy code in accordance with RSA 155-A:1, IV;
    3. (3) Barrier-free access regulations in accordance with Abfd 303;
    4. (4) Acoustical standards as outlined in Ed 321.03(j); and
    5. (5) School building construction standards outlined in Ed 321.03;
12. (l) Certification that no known asbestos containing building material was used in construction in accordance with 15 U.S.C. § 2641-2656;
13. (m) Certification that references any properly approved code or permit waivers;
14. (n) A copy of the lease-purchase agreement required by Ed 321.06(c), if applicable;
15. (o) An approval to operate required by Ed 320; and
16. (p) A digital copy of the information in (a) through (o) above.

Source. #8265, eff 1-22-05; ss by #10363, eff 6-15-13; ss by #13054, eff 6-12-20 (formerly Ed 321.30); ss by #14023, eff 7-12-24; ss by #14215, eff 3-14-25