1. (a) Any individual visiting a facility in the capacity of an official business visit as described within Cor 305.11 shall complete and submit the “Official business visitor Registration Form”.

2. (b) All official business visitors shall supply on the “Official business visitor Registration Form” the following:

   1. (1) Official business visitors who are attorneys shall supply in section 1 the following information:

      1. a. The telephone number to the firm being represented;
      2. b. The name of the firm being represented;
      3. c. The address of the firm being represented;
      4. d. The visiting attorney’s New Hampshire bar association identification number;
      5. e. The name of the resident who shall be represented, as well as the resident’s NHDOC identification number; and
      6. f. His or her signature and date signed affirming all information supplied is true and accurate;

   2. (2) Official business visitors who are clergy or an official religious delegate shall supply in section 2 the following information:

      1. a. A telephone number for the organization being represented;
      2. b. The name of the organization being represented;
      3. c. The address of the organization being represented;
      4. d. The name of the resident being visited, as well as the resident’s NHDOC identification number; and

      5. e. The visiting clergy member or religious delegate shall sign and date acknowledging he or she has read and agrees to the disclaimer within section 2 which reads as follows:

         “The privilege of spiritual care visitation is limited to the visiting room only for individual resident contact during established visitation schedule at state correctional facilities. Clergy applicants, or designated representatives of a faith community, must attach a letter from affiliated ecclesiastic authority specifying an endorsement of religious qualification, preparation, experience and competence for spiritual care and pastoral counseling of criminal offender(s). Do not complete this form if you intend a voluntary ministry to multiple residents through group religious study, corporate worship, or other temporal activity with residents. Obtain and submit a citizen involvement application and attend an orientation for approval as an authorized volunteer. A person shall not be designated as both an official business visitor and an authorized volunteer by the NHDOC.”

   3. (3) Official business visitors who are a government or inter-agency official shall supply in section 3 the following information:

      1. a. The telephone number to the agency being represented;
      2. b. The name of the agency being represented;
      3. c. The function or purpose of the visit;
      4. d. The name of the resident who shall be represented, as well as the resident’s NHDOC identification number; and
      5. e. His or her signature and date signed affirming all information supplied is true and accurate; and

   4. (4) Official business visitors who are a social services organization representative shall supply in section 4 the following information:

      1. a. A telephone number for the organization being represented;
      2. b. The name of the non-profit or social services organization;
      3. c. The name and title of the head administrator of the organization being represented;
      4. d. The address of the organization being represented;
      5. e. The agency’s mission or purpose;
      6. f. The name of the resident being visited, as well as the resident’s NHDOC identification number;
      7. g. The anticipated benefit to the NHDOC resident being visited; and
      8. h. His or her signature and date signed affirming all information supplied is true and accurate.

Source. (See Revision Notes #1, #2, and #4 at chapter heading for Cor 300) #13154, eff 1-5-21