1. (a) Any eligible fair under Agr 4003.01 wishing to obtain a Capital Improvement Program Grant shall apply for a grant by submitting the following applicant information in writing to the department:

   1. (1) Name and location of the fair;
   2. (2) Attestation that the fair is a non-profit in New Hampshire, is in good standing with the New Hampshire Association of Fairs and Expositions, and is in compliance with all local, state, and federal laws and regulations;
   3. (3) Name, title, mailing address, email, and daytime telephone number of the individual who can answer questions on behalf of the applicant regarding the project;
   4. (4) List of names and contact information for the board of directors and include any conflict of interest forms they have signed;
   5. (5) List a treasurer’s name and contact information who will be responsible for complying with the requirements under RSA 425:19-c (V);
   6. (6) List the dates and times the fair has been held in the past 3 years and the date and time of the fair in the coming year;

   7. (7) For each of the 3 previous years the fair has been held, provide information of the following:

      1. a. Area and population served;
      2. b. Youth participation;
      3. c. Attendance;
      4. d. Gate receipts;
      5. e. Number and type of exhibits and contests; and
      6. f. Community support or number of volunteers;
   8. (8) Describe how the fair has achieved success in its desired outcomes and purpose; and
   9. (9) List improvements made to the grounds and facilities of the fair from year to year.

2. (b) Any eligible fair under Agr 4003.01 wishing to obtain a Capital Improvement Program Grant shall apply for a grant by submitting the following project information in writing to the department:

   1. (1) A detailed description of the proposed project;
   2. (2) A concise explanation of the need for the proposed project;
   3. (3) A brief explanation of how the project will improve the health and safety of participants and the fair-going public;
   4. (4) An estimated minimum useful life of the proposed project of at least 20 years;
   5. (5) An estimated completion time frame after execution of a contract to perform work authorized by the grant of no more than 2 years;
   6. (6) Provide a cost estimate from a contractor or provide details of costs for the fair to complete the project in house;
   7. (7) If the fair is to complete the project in house, provide information of how the fair will be in compliance with all applicable construction standards and permitting requirements; and
   8. (8) Provide documentation that at least 30% of the cost of the project is attributable to matching funds or in-kind services and will be kept in a separate account or accounting unit.

Source. #13816, eff 12-1-23