The completed rental package for rental agreements at a cost less than the governor and council approval threshold shall contain:

1. (a) A cover letter requesting the division’s recommendation on the rental agreement, and containing the following information:

   1. (1) The reason why the agency chose the proposed lessor or licensor named on the rental agreement;

   2. (2) The best estimate of the cost of services and items that might result in a cost to the agency that is not included in the rental agreement, including but not limited to the following:

      1. a. Utilities, including estimates for the annual average costs of heat, electricity, and water;
      2. b. Estimated annual costs of maintenance, custodial, snow removal, and cleaning services;
      3. c. Projected costs of any repairs, improvements, renovations, modifications, or other changes to be made to the rented space; and
      4. d. Any other costs, including the cost of recycling, which costs shall be itemized; and

   3. (3) Specifications regarding the agency that is to occupy the rented space, which specifications shall include:

      1. a. The agency name and names of subsections;
      2. b. The number of staff positions that are to occupy the rented location; and
      3. c. The total square footage of the space to be rented;
2. (b) If the rental agreement is a proposed lease, the original and one copy of the completed and fully signed rental agreement, in the set forth in Adm 809.03, together with all attachments; and
3. (c) If the rental agreement is a proposed license agreement, the original and one copy of the completed and fully signed rental agreement containing the information noted at Adm 809.04.

Source. #13708, eff 7-29-23 (see Revision Note at chapter heading for Adm 800)