1. (a) If the head of an agency, or such agent or agents authorized by the agency to make a requisition, determines that an immediate purchase is necessary and not otherwise authorized under Adm 607.06, the agency shall contact the purchasing agent by way of e-mail or other writing, giving all information about the purchase and the circumstances requiring immediate action, including:

   1. (1) The items required;
   2. (2) The quantity;
   3. (3) The source of supply;
   4. (4) Prices;
   5. (5) Payment terms;
   6. (6) Appropriation code; and

   7. (7) An explanation of why the immediate purchase is necessary:

      1. a. For the agency to fulfill its mission; or
      2. b. To maximize the effective use of state funds.

      3. c. The division shall approve an immediate purchase and assign a purchase order number if it determines it is necessary:

         1. 1. For the agency to fulfill its mission; or
         2. 2. To maximize the effective use of state funds.
2. (b) If the need for an immediate purchase arises outside normal state working hours and the agency wishes to proceed with the purchase without prior approval in accordance with (b) above it shall comply with (a) above no later than the next business day.

Source. #6355-A, eff 11-20-96; ss by #8193, INTERIM, eff 11-12-04, EXPIRES: 5-11-05; ss by #8310, eff 5-11-05; amd and moved by #9501, eff 7-6-09 (formerly Adm 607.08); ss by #10364, eff 7-1-13; ss by #13708, eff 7-29-23 (see Revision Note at chapter heading for Adm 600)