75-03-14.1-09. Resident files.

Upon placement, a resident's file is confidential and must be protected from unauthorized examination unless permitted or required by law or regulation. The shelter care program shall adopt a policy regarding the retention of the resident file. The resident file must include:

1. Admissions application, including: a. Resident's full name; b. Date of birth; c. Name and contact information of the referral; d. Name and contact information of the resident's custodian, if applicable; e. Name and contact information of the resident's parent or guardian; f. Name and dosage of current medication; and g. Documented consent to: (1) Complete initial screenings; (2) Provide first aid; (3) Transport to emergency room, if applicable; and (4) Distribute medications;

2. Resident photo;

3. Documentation of a daily activity log detailing the resident's time in the shelter care program; and

4. Documentation of discharge report, including the individual who the resident was discharged to, date, and location.

History: Effective January 1, 2022; amended effective April 1, 2024.

General Authority: NDCC 50-06-16

Law Implemented: NDCC 50-06-01.4, 50-06-15, 50-11-05