Notaries public who maintain a journal in compliance with the rules in this Chapter shall enter the following information in the journal for each notarial act:

1. (1) the date and time at the notary's location that the notarial act occurs;
2. (2) the name of each principal and designee, if any;
3. (3) the type and mode of notarial act performed;
4. (4) the title of the document notarized, if any;
5. (5) how the identity of each principal was determined;

6. (6) if satisfactory evidence of the principal's identity was presented:

   1. (a) the type of satisfactory evidence;

   2. (b) the addresses of each principal:

      1. (i) as shown on any documents used as satisfactory evidence; and
      2. (ii) the address as stated by the principal if the principal indicates the address on the documents used as satisfactory evidence is incorrect;

   3. (c) where the satisfactory evidence was based on the sworn statement of a credible witness in a traditional or in-person electronic notarial act:

      1. (i) the name of the credible witness;
      2. (ii) the contact information of the credible witness;
      3. (iii) the signature of the credible witness in a traditional notary's journal; or
      4. (iv) the signature of the credible witness has been added to the electronic journal by the notary;
7. (7) the signature of each principal as specified in Rule .0404 of this Subchapter;
8. (8) the address of the designee, if any;
9. (9) information required by 18 NCAC 07D .0203 for any fees charged; and
10. (10) designation of each notarial act as employer-related or non-employer related if the journal includes both categories of notarial acts and which employer the notarial act is related to, if any.

History Note: Authority G.S. 10B-4; 10B-38; 10B-126; 10B-134.15; 10B-134.21;
Eff. July 1, 2024;
Amended Eff. July 1, 2025.