1. (a) The agency shall have written policies for all employees (full-time, part-time and contracted) which include the following:

   1. (1) written job descriptions and titles for each position defining the qualifications, duties, and lines of authority;
   2. (2) salary scales;
   3. (3) a description of employee benefits;
   4. (4) opportunities for professional growth through supervision, orientation, in-service training, and staff development;
   5. (5) procedures for annual evaluation of the work and performance of each staff member which includes provision for employee participation in the evaluation process;
   6. (6) a description of the termination procedures established for resignation, retirement, or discharge; and
   7. (7) a written grievance procedure for employees.

2. (b) The agency shall have a personnel file for each employee (full-time, part-time, and contracted) which includes the following:

   1. (1) the application for employment, including record of work experience;
   2. (2) documentation of at least three references;
   3. (3) applicable professional credentials or certifications (prior to employment certified college transcripts shall be obtained for positions requiring college degrees);
   4. (4) signed statement indicating the employee's understanding of and willingness to comply with confidentiality requirements;
   5. (5) signed statement that the employee has no criminal, social, or medical history which would adversely affect the employee's capacity to work with children and adults;
   6. (6) criminal record checks certified by the Clerk of Superior Court;
   7. (7) results of the search of the North Carolina Sex Offender and Public Protection Registry;
   8. (8) results of the search of the North Carolina Health Care Personnel Registry (pursuant to G.S. 131E-256);
   9. (9) results of the Responsible Individuals List as defined in 10A NCAC 70A .0102 that indicate the employee has not had child protective services involvement resulting in a substantiation of child abuse or serious neglect;
   10. (10) signed statement that the applicant has not abused or neglected a child, has been a respondent in a juvenile court proceeding that resulted in the removal of a child, or had child protective services involvement that resulted in the removal of a child;
   11. (11) signed statement that the applicant has not abused, neglected, or exploited a disabled adult;
   12. (12) signed statement that the applicant has not been a domestic violence perpetrator;
   13. (13) log of training;
   14. (14) written approval letter from executive director or his or her designee authorizing staff to administer physical restraint holds, if applicable;
   15. (15) annual performance evaluations;
   16. (16) documentation of disciplinary actions;
   17. (17) documentation of grievances files;
   18. (18) employee's starting and termination dates; and
   19. (19) reason for termination.
3. (c) The agency shall have written procedures which safeguard the confidentiality of the personnel records.

History Note: Authority G.S. 131D-1; 131D-10.5; 131D-10.6; 143B-153;
Eff. February 1, 1986;
Amended Eff. November 1, 2009; October 1, 2008; July 1, 1990;
Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. October 3, 2017.