(a) The secretary of state must reimburse counties and cities that administer absentee voting for the actual costs of operating temporary polling locations on postsecondary institution campuses that provide on-campus student housing to 100 or more students. The reimbursement amount for an individual city or county must not exceed:

1. (1) $5,000 for one polling location the first year it applies for a reimbursement under this section;
2. (2) $3,000 for each additional polling location the first year it applies for a reimbursement under this section; and

3. (3) $3,000 for each polling location in subsequent years.

   If appropriations available to make reimbursements under this section are insufficient to fully make all reimbursements, the secretary must reduce all reimbursements proportionally. The unspent balance of an appropriation to make reimbursements under this section in the first fiscal year of a biennium may be carried forward into the second year of the biennium.

(b) Expenses eligible for reimbursement under paragraph (a) include:

1. (1) voting equipment purchasing and programming;
2. (2) secure storage for voting equipment and supplies;
3. (3) staff costs for election administrators, election judges, or other election officials;
4. (4) ballot and voting materials printing;
5. (5) set-up costs including transportation, parking, and office supplies;
6. (6) voting booths; and
7. (7) technology necessary to conduct voting at the polling location.

(c) The secretary of state may make a reimbursement to a county or city only after receiving a completed application. The application must be submitted to the secretary of state on or before December 15 in the year in which the election was held. At a minimum, the application must contain the following information:

1. (1) the name and title of the individual preparing the application;
2. (2) the date the application is submitted;
3. (3) the name of the county or city;

4. (4) the following information about each temporary location:

   1. (i) the name of the postsecondary institution;
   2. (ii) the temporary location on campus;
   3. (iii) the date the polling location was open;
   4. (iv) the number of voters that cast ballots at the temporary location; and
   5. (v) whether the polling location was requested by the postsecondary institution or the student government organization or established by the county or city;
5. (5) the total costs and itemized costs of establishing each temporary location; and
6. (6) the total amount of the reimbursement requested.