039 REAL ESTATE COMMISSION

Chapter 300: COMMISSION MEETINGS

1. SUMMARY: This rule establishes standards relating to the conduct of meetings, the format and content of agendas, and the election of a Chairperson to preside over Commission meetings.

SECTION 1. Meetings

Meetings shall be called by the Chairperson or a majority of the members whenever such meetings are deemed necessary for carrying out the business of the Commission, but the Commission shall not meet less than four (4) times a year.

SECTION 2. Meeting Notices

The Director shall be responsible for distributing meeting notices to the members and to others as required by statute or rule. Notices may also be provided to others deemed to have an interest in the business before the Commission.

SECTION 3. Meeting Agendas

1. 1. An agenda for meetings shall be prepared by the Director and shall include business requiring consideration or action by the members. The agenda shall also include all business items requested by the members provided such request is received by the Director at least seven (7) days in advance of the meeting.
2. 2. Business not included on the agenda may be considered following an affirmative vote of a majority of the members present.

SECTION 4. Filing of Applications, Documents and Fees

Whenever the statutes or rules specify filing with the Commission it shall be construed to mean the Director of the Commission. The Director shall be responsible for transmitting the information to the members if notice or action by the members is required. Timely filing with the Director shall be considered timely filing with the members.

SECTION 5. Election of the Chairperson

The Chairperson shall be elected annually by the members. The Commission members may also elect a Vice Chairperson to preside over meetings in the absence of the Chairperson.

STATUTORY AUTHORITY: 32 M.R.S. §§ 13062, 13065(8), 13069

EFFECTIVE DATE:

EFFECTIVE DATE (ELECTRONIC CONVERSION):

October 22, 1996

AMENDED:

October 4, 1999

NON-SUBSTANTIVE CORRECTION:

April 6, 2000 - spacing only

APAO ACCESSIBILITY CHECK: October 17, 2025 (no issues detected)

REPEALED AND REPLACED:

October 26, 2025 – filing 2025-204