1. A. General Requirements.

   1. (1) Application for Financial Assistance.

      1. (a) If an applicant submits, substantially modifies, or amends an application for federal or State financial assistance, the applicant shall provide notice and information to the Clearinghouse at the earliest feasible time.
      2. (b) A prospective applicant may file a notice of intent to submit an application as a means of providing an early alert to potentially affected parties.
      3. (c) If earlier notification is not provided in accordance with §A(1)(b) of this regulation, the applicant shall notify the Clearinghouse immediately before submission of the application.
   2. (2) A federal agency proposing to adopt a plan or to engage in direct federal development shall provide notice and information to the Clearinghouse as early in the planning process as is reasonably feasible.
   3. (3) If a federal agency receives an application for federal financial assistance and the applicant has not notified the Clearinghouse, the federal agency shall notify the Clearinghouse, as the State single point of contact, to determine the views of State, regional, and local officials.

2. B. Contents of Notification; Submission.

   1. (1) Contents. The notifying party shall provide the Clearinghouse with at least the following information, as applicable:

      1. (a) Grant application summary or cover form, such as Federal Standard Application Form 424 (SF-424);
      2. (b) Type, purpose, scope, explanation, and justification of proposal;
      3. (c) Area to be served;
      4. (d) Budget and funding sources;
      5. (e) Staffing;
      6. (f) Location (vicinity map); and
      7. (g) Federal program number and title.
   2. (2) Submission. Notification information required by this section shall be sent by the notifying party as a .pdf document attached to an email sent to mdp.clearinghouse@maryland.gov.

3. C. State Application Identifier.

   1. (1) Whenever the Clearinghouse receives notice of an application under this regulation, the Clearinghouse shall assign a State application identifier to the application.
   2. (2) If a State agency requests that the Clearinghouse do so and if the Clearinghouse finds that it is in the State's best interest, the Clearinghouse may provide the requesting agency with a sufficient number of State application identifiers so that the agency may assign a State application identifier to each application.
   3. (3) A State agency that expects to apply for one or more federal instructional contracts, instructional grants, research contracts, or research grants shall submit a request to the Clearinghouse, and the Clearinghouse shall provide the requesting agency with a sufficient number of State application identifiers, so that the agency may assign a State application identifier to each application.
   4. (4) Before an applicant submits an application for federal assistance to the federal approving authority, the applicant shall place the State application identifier on the application.
4. D. Acknowledgement of Notification. Within 5 days after the Clearinghouse receives notification under this regulation, it shall send the notifying party an acknowledgement letter. The acknowledgement letter shall include the State application identifier, the name of a Clearinghouse contact person, and the anticipated date for conclusion of any required intergovernmental review.

Authority: 31 U.S.C. §6506 and 42 U.S.C. §3334; Presidential Executive Orders 12372 and 12416;
Local Government Article, §1-804; State Finance and Procurement Article, §§2-203, 5-401, 5-402, and 5-610;
Annotated Code of Maryland;
Executive Order 01.01.1983.17

Effective date:

Regulations .01—.05 Procedures for Reporting Federal Assistance Applications and Awards adopted effective December 30, 1977 (4:27 Md. R. 2108)

(Chapter recodified from COMAR 16.01.01 to 16.02.01)

Chapter revised effective January 27, 1986 (13:2 Md. R. 139)

Chapter repealed effective December 14, 1987 (14:25 Md. R. 2663)

Regulations .01—.09 Procedures for the Maryland Intergovernmental Review and Coordination Process adopted effective September 26, 1983 (10:19 Md. R. 1692)

Regulation .03B and Appendix A amended effective December 5, 1983 (10:24 Md. R. 2190)

Chapter recodified from COMAR 16.02.03 Procedures for the Maryland Intergovernmental Review and Coordination Process to COMAR 16.02.01 Procedures for Intergovernmental Review of Federal and State Programs, and revised effective November 30, 1987 (14:24 Md. R. 2557)

Chapter recodified from COMAR 16.02.01 to COMAR 14.24.04 in July, 1989

Chapter recodified from COMAR 14.24.04 to COMAR 34.02.01 in 2009

Regulation .01 amended effective April 24, 2017 (44:8 Md. R. 407)

Regulation .02A amended effective April 24, 2017 (44:8 Md. R. 407)

Regulation .04A, B amended effective April 24, 2017 (44:8 Md. R. 407)

Regulation .05C amended effective April 24, 2017 (44:8 Md. R. 407)

Regulation .11 repealed effective April 24, 2017 (44:8 Md. R. 407)

Regulation .12 repealed effective April 24, 2017 (44:8 Md. R. 407)