1. A. Length of Retention. An insurer that provides a notice of cancellation, nonrenewal, premium increase, or reduction in coverage pursuant to Insurance Article, §27-613 or 27-614, Annotated Code of Maryland, and this chapter, shall retain a copy of the notice and its proof of mailing for at least 3 years from the effective date of the notice.

2. B. Form of Records. An insurer may maintain a copy of a notice and the proof of mailing required to be retained by §A of this regulation in paper, photographic, microprocessed, magnetic, mechanical, electronic, digital, or any other medium, if the copy of the notice and proof of mailing are maintained in a manner that:

   1. (1) Is clear and legible;
   2. (2) Accurately reproduces the original document in its entirety, including any attachments to the document;
   3. (3) Is capable of producing a clear and legible hard copy of the original document; and
   4. (4) Preserves evidence of any signature contained on the document.

Authority: Insurance Article, §§2-109, 11-318, 27-609, 27-613, and 27-614, Annotated Code of Maryland

Effective date: July 1, 1979 (6:13 Md. R. 1125)

Regulation .01 repealed and new Regulation .01 adopted effective February 4, 1991 (18:2 Md. R. 149)

Regulation .03 amended and .04 adopted effective December 17, 1984 (11:25 Md. R. 2133)

Regulation .03 amended effective February 4, 1991 (18:2 Md. R. 149)

Regulation .04 amended effective February 4, 1991 (18:2 Md. R. 149)

Chapter revised as an emergency provision effective October 1, 1997 (24:22 Md. R. 1550); revised permanently effective March 23, 1998 (25:6 Md. R. 487)

Chapter recodified from COMAR 09.30.34 to COMAR 31.08.03 effective September 7, 1998 (25:18 Md. R. 1439)

Chapter revised effective January 1, 2003 (29:20 Md. R. 1591) (This revision applies to all cancellations of, failure to renew, increase in premiums for, and reductions in coverage under a policy of motor vehicle liability insurance that are effective on or after January 1, 2003)

Regulation .03B amended effective March 14, 2005 (32:5 Md. R. 582)

Regulation .04 amended effective March 14, 2005 (32:5 Md. R. 582)

Regulation .04 amended as an emergency provision effective November 3, 2005 (32:25 Md. R. 1939); amended permanently effective March 13, 2006 (33:5 Md. R. 523)

Regulation .05A amended effective March 14, 2005 (32:5 Md. R. 582)

Regulation .07 amended as an emergency provision effective November 3, 2005 (32:25 Md. R. 1939); amended permanently effective March 13, 2006 (33:5 Md. R. 523)

Regulation .08 amended effective March 14, 2005 (32:5 Md. R. 582)

Regulation .08 amended as an emergency provision effective November 3, 2005 (32:25 Md. R. 1939); amended permanently effective March 13, 2006 (33:5 Md. R. 523)

Regulation .09B amended effective March 14, 2005 (32:5 Md. R. 582)

Regulation .10 repealed effective March 14, 2005 (32:5 Md. R. 582)

Chapter revised as an emergency provision effective January 11, 2008 (35:3 Md. R. 287); revised permanently effective March 10, 2008 (35:5 Md. R. 642)

Regulation .04 amended effective February 22, 2021 (48:4 Md. R. 178); November 15, 2021 (48:23 Md. R. 982); June 1, 2025 (52:3 Md. R. 161)

Regulation .05 amended effective February 22, 2021 (48:4 Md. R. 178); November 15, 2021 (48:23 Md. R. 982); June 1, 2025 (52:3 Md. R. 161)

Regulation .06A amended effective June 9, 2014 (41:11 Md. R. 606)

Regulation .06A, B amended effective November 15, 2021 (48:23 Md. R. 982)

Regulation .07 amended effective March 1, 2016 (42:22 Md. R. 1380); February 22, 2021 (48:4 Md. R. 178); June 1, 2025 (52:3 Md. R. 161)

Regulation .08 amended effective March 1, 2016 (42:22 Md. R. 1380); February 22, 2021 (48:4 Md. R. 178); June 1, 2025 (52:3 Md. R. 161)

Regulation .10 amended effective November 15, 2021 (48:23 Md. R. 982)