1. A. A licensee shall maintain for a period of 5 years after the conclusion of an annual review, and make available to the Commissioner upon request, all documentation collected, prepared, and produced by the licensee during an annual review including, but not limited to, work papers, summaries, daily log notes, and the report.

2. B. Records required by this regulation may be maintained in paper, photographic, magnetic, mechanical, or electronic media or by any process that accurately reproduces the actual document, if the copy of the record is maintained in a manner that:

   1. (1) Is clear and legible;
   2. (2) Accurately reproduces the original document in its entirety, including any attachments to the document;
   3. (3) Is capable of producing a clear and legible hard copy of the original document; and
   4. (4) Preserves evidence of any signature contained on the document.

Authority: Insurance Article, §§2-108, 2-109, 10-121, and 10-128.1, Annotated Code of Maryland

Effective date: December 1, 2014 (41:20 Md. R. 1114)

Regulation .02 amended effective August 21, 2023 (50:15 Md. R. 729)

Regulation .03B amended effective April 20, 2020 (47:2 Md. R. 62); August 21, 2023 (50:15 Md. R. 729); June 9, 2025 (52:11 Md. R. 534)

Regulation .04 amended effective August 21, 2023 (50:15 Md. R. 729)

Regulation .04B amended effective June 20, 2016 (43:12 Md. R. 668); April 20, 2020 (47:2 Md. R. 62)

Regulation .05 amended effective August 21, 2023 (50:15 Md. R. 729)

Regulation .06 amended effective August 21, 2023 (50:15 Md. R. 729)

Regulation .07 amended effective August 21, 2023 (50:15 Md. R. 729)

Regulation .08A amended effective June 9, 2025 (52:11 Md. R. 534)