1. A. When a contract is to be awarded on some basis other than price alone, unsuccessful offerors may submit a written request for a debriefing to the procurement officer within a reasonable time. Debriefings shall be provided at the earliest feasible time after the procurement officer receives a request for a debriefing and before the contract award is presented to the agency head or designee or the Board for approval. The debriefing shall be conducted by a procurement official familiar with the rationale for the selection decision and contract award.

2. B. Debriefing.

   1. (1) Debriefing shall:

      1. (a) Be limited to discussion of the unsuccessful offeror's proposal and may not include specific discussion of a competing offeror's proposal;
      2. (b) Be factual and consistent with the evaluation of the unsuccessful offeror's proposal; and
      3. (c) Provide information on areas in which the unsuccessful offeror's technical proposal was deemed weak or deficient.
   2. (2) Debriefing may not include discussion or dissemination of the thoughts, notes, or rankings of individual members of an evaluation committee, but may include a summary of the procurement officer's rationale for the selection decision and recommended contract award.
3. C. A summary of the debriefing shall be made a part of the contract file.

Authority: State Finance and Procurement Article, §§12-101, 13-104, and 13-105, Annotated Code of Maryland

Effective date: July 1, 1981 (8:13 Md. R. II-5)

Regulation .03C amended effective June 4, 1984 (11:11 Md. R. 963)

Chapter revised effective January 9, 1989 (15:27 Md. R. 3138)

Regulation .01 amended effective March 11, 2019 (46:5 Md. R. 310); March 3, 2025 (52:4 Md. R. 221)

Regulation .02A amended effective May 2, 2022 (49:9 Md. R. 531); September 18, 2023 (50:18 Md. R. 800)

Regulation .02G amended as an emergency provision effective April 7, 1989 (16:8 Md. R. 906); amended permanently effective June 26, 1989 (16:12 Md. R. 1338)

Regulation .02G amended effective January 26, 1998 (25:2 Md. R. 79); March 11, 2019 (46:5 Md. R. 310); June 29, 2020 (47:13 Md. R. 643)

Regulation .03A amended effective October 12, 1996 (23:20 Md. R. 1426); March 11, 2019 (46:5 Md. R. 310)

Regulation .03C amended effective May 2, 2022 (49:9 Md. R. 531)

Regulation .03F amended effective December 25, 2023 (50:25 Md. R. 1090)

Regulation .03G amended effective November 7, 2005 (32:22 Md. R. 1759); April 7, 2008 (35:7 Md. R. 751)

Regulation .06A amended effective January 26, 1998 (25:2 Md. R. 79); April 7, 2008 (35:7 Md. R. 751)