The managing official of a correctional facility is responsible for the following:

1. A. A written policy and procedure ensuring the confidentiality of, and methods of access to, a case record by an inmate, person in interest, and an individual or agency making a formal request, and which includes provisions for:

   1. (1) Identification of persons authorized to approve access;
   2. (2) Specific designation of materials subject to disclosure and restriction in accordance with applicable statutes and regulations;
   3. (3) A release of information consent form;
   4. (4) A record of access decisions; and
   5. (5) An appeal process for those who are denied access;
2. B. A written policy and procedure providing for the accurate computation and recording of good conduct, industrial, and special projects credit in accordance with applicable statutes;

3. C. A written policy and procedure governing the management of inmate funds, and which includes provisions for:

   1. (1) Confiscation and receipting of monies upon admission, unless retention is otherwise authorized;
   2. (2) Establishment of an inmate account;
   3. (3) A record of financial transactions, including transfer to other facilities; and
   4. (4) Recorded return of funds upon release;
4. D. A written policy and procedure providing for the recorded annual review of policies, procedures, post orders, inmate orientation materials, operating manuals, and other official publications to determine current application and utility;

5. E. A written policy and procedure requiring a complete case record for each inmate, which includes provisions for:

   1. (1) Secure storage outside inmate living and activity areas;
   2. (2) Specification of file content and order;
   3. (3) A date and signature on all documents and entries;
   4. (4) Establishment of a records retention schedule with documentation of disposition; and
   5. (5) Transfer of pertinent records to other correctional facilities;
6. F. Having a written policy and procedures for ensuring compliance with Correctional Training Commission employee background checks; and
7. G. Having a written policy and procedures for ensuring compliance with Correctional Training Commission training requirements.

Authority: Correctional Services Article, §§4-214 and 9-616 and Title 8, Subtitle 1, Annotated Code of Maryland

Effective date: April 26, 1982 (9:8 Md. R. 823)

Regulation .02A—E, H amended effective February 27, 1984 (11:4 Md. R. 315); July 29, 1985 (12:15 Md. R. 1521)

Regulation .02 amended effective February 10, 1986 (13:3 Md. R. 272)

Regulations .01 and .02 repealed and new Regulations .01—.09 adopted effective November 25, 1991 (18:23 Md. R. 2488)

Regulation .01 repealed effective December 4, 1995 (22:24 Md. R. 1900)

Regulation .02E, J amended effective April 1, 2017 (43:26 Md. R. 1447)

Regulation .03C amended effective April 1, 2017 (43:26 Md. R. 1447)

Regulation .03Q amended effective September 29, 2003 (30:19 Md. R. 1334)

Regulation .05 repealed and new Regulation .05 adopted effective November 18, 2019 (46:23 Md. R. 1066)

Regulation .06B amended effective April 1, 2017 (43:26 Md. R. 1447)

Regulation .08A amended effective October 29, 2001 (28:21 Md. R. 1857)

Regulation .09 amended effective April 1, 2017 (43:26 Md. R. 1447)