1. A. Posting of License.

   1. (1) If an agency maintains more than one office location, OLM shall issue a license for each office location.
   2. (2) The agency shall post the original license issued for an office location in a permanent, public place within the office.
   3. (3) If a license is lost, damaged, or stolen, the agency shall immediately request a replacement license from OLM and, upon receipt, post the replacement license.

2. B. Agency Responsibilities.

   1. (1) The agency shall abide by the terms of its license and inform OLM of any changes, including address change or change of chief administrator, which may affect its continuing eligibility for licensure.

   2. (2) Mid-License Period Report.

      1. (a) OLM shall send notification to the agency 60 days before the end of the first year of the license period that the due date for the agency’s mid-license period report is the anniversary of the license issuance date.

      2. (b) The agency shall provide a mid-license period report that shall include the:

         1. (i) List of governing board members and officers as required in Regulation .08B(2) of this chapter;
         2. (ii) Audit or audit review report for the last fiscal year;
         3. (iii) Operations budget for the current fiscal year;
         4. (iv) Verification of employee medical clearance as required in Regulation .08B(14) of this chapter; and
         5. (v) Agency self-evaluation as required in Regulation .08B(21) of this chapter.

3. C. Return of License to OLM. An agency’s license immediately becomes null and void, and the agency shall return the license to OLM, when the agency:

   1. (1) Is sold, leased, or discontinued;
   2. (2) Moves to a new location;
   3. (3) Has its license revoked;
   4. (4) Has its license renewal denied; or
   5. (5) Successfully completes its renewal process and is issued a new license.

4. D. Valid License. A license is valid only for:

   1. (1) The agency to which it is issued and may not be subject to voluntary or involuntary sale, assignment, or other transfer;
   2. (2) The location for which it was originally issued; and
   3. (3) For the services authorized by the type of license issued.

5. E. Investigation and Continuous Review.

   1. (1) OLM shall investigate the premises, facilities, and policies of an agency licensed or proposed to be licensed:

      1. (a) Before the issuance or renewal of any license;
      2. (b) At the time of the mid-license period report;
      3. (c) Before the suspension or revocation of any license; and
      4. (d) In response to a complaint about the agency.

   2. (2) Subject to OLM's limitation of available funds and staffing, OLM shall monitor each licensed agency by:

      1. (a) Continuous reviews of the agency's records;
      2. (b) On-site observations of the facilities; and
      3. (c) Interviews with individuals employed, served, or otherwise connected to the agency, including governing board members and volunteers.

   3. (3) The agency or applicant shall allow OLM to:

      1. (a) Inspect all aspects of an agency governed by this subtitle; and
      2. (b) Interview any individual employed, served, or otherwise connected to the agency, including governing board members or volunteers.

   4. (4) OLM shall conduct interviews and inspections in a manner that:

      1. (a) Is least disruptive to the program;
      2. (b) Is consistent with needs of the Administration; and
      3. (c) Protects all confidentiality required by law or by the regulations in this chapter.

   5. (5) The agency shall:

      1. (a) In the manner requested by OLM, provide OLM any information that OLM requires to assist it in determining the agency’s compliance with this subtitle; and
      2. (b) Comply with all applicable federal, State, and local government laws, regulations, and standards.

6. F. Renewal of License.

   1. (1) At least 120 days before the license expires, OLM shall send a notice to the agency stating that:

      1. (a) To be eligible for license renewal, an agency shall submit a renewal application to OLM; and

      2. (b) An agency’s completed renewal application shall be submitted to OLM in the manner requested at least 60 days before the expiration of the current license to enable OLM to:

         1. (i) Determine the agency's continued eligibility, and
         2. (ii) If the agency is eligible, issue a new license in time to permit uninterrupted service.
   2. (2) If the agency submits the completed renewal application as required in §F(1)(b) of this regulation, and OLM is unable to determine the agency’s continued eligibility before the license expires, OLM may extend the license expiration date for a period not to exceed 60 days.

Authority: Human Services Article, §2-209 Annotated Code of Maryland
Agency Note: Federal Regulatory Reference: 42 U.S.C. §621 et seq.; 45 CFR 1355—1357

Effective date: January 12, 2001 (27:26 Md. R. 2357)

Regulation .14C amended as an emergency action effective July 1, 2023 (50:15 Md. R. 679); emergency status expired December 28, 2023

Chapter revised effective April 14, 2025 (52:7 Md. R. 321)

Regulation .02B amended effective February 2, 2026 (53:2 Md. R. 61)

Regulation .09 amended effective February 2, 2026 (53:2 Md. R. 61)

Regulation .14A amended effective February 2, 2026 (53:2 Md. R. 61)

Regulation .17 amended effective February 2, 2026 (53:2 Md. R. 61)