1. (a) After a solicitation is issued and until a recommendation is made by a procurement officer, a procurement officer may disclose to a person outside the Executive Department only:

   1. (1) whether a decision has been made regarding a solicitation; and
   2. (2) information that is available to the public under Title 4, Subtitles 1 through 5 of the General Provisions Article.

2. (b) After a solicitation is issued, a procurement officer shall record and include in the procurement file the following information from an inquiry from a source outside the Executive Department:

   1. (1) the date and time of the inquiry;
   2. (2) the name and affiliation of the person making the inquiry; and
   3. (3) the substance and nature of the inquiry.

3. (c) A procurement officer shall maintain a file on each procurement that includes:

   1. (1) a record of all inquiries required to be recorded under subsection (b) of this section;
   2. (2) all written solicitations by an agency or unit;
   3. (3) all offers received;
   4. (4) all internal and external correspondence regarding the procurement;
   5. (5) written documentation from the procurement officer describing efforts to confirm the information in the affidavits submitted by the successful bidder or offeror; and
   6. (6) the final contract.

Added by Acts 1999, c. 302, § 1, eff. Oct. 1, 1999. Amended by Acts 2014, c. 104, § 2, eff. Oct. 1, 2014.