(a) The comptroller may exclude from his certificate pursuant to section 3 any amount otherwise due to any person owing an overdue debt to a city or town or to an agency of a city or town, a housing authority, or to a state authority as defined in section 1 of chapter 29; provided however, that the responsible officer for a city, town or for an agency of a city or town or for a state authority shall have filed with the comptroller an affidavit specifying that a debt exists, the amount due and the name of the debtor. A debt may be charged by the comptroller against an amount otherwise due from the commonwealth to a debtor, subject to procedures promulgated by the comptroller. Such procedures shall include, but not be limited to, the following requirements:

1. (1) that the city or town, agency of the city or town the housing authority or state authority issue 4 written notices to the debtor over a 120–day period before requesting exclusion of the overdue debt from the certificate;
2. (2) that the notices advise the debtor of his right to a hearing before the agency or authority and the debtor's liability for interest and late fees which may be assessed;
3. (3) that, unless otherwise provided by law, the city or town, agency of the city or town the housing authority or state authority shall hold a hearing pursuant to chapter 30A upon the timely written application of the debtor;
4. (4) that any costs incurred by the comptroller pursuant to section 3 or to this section on behalf of the city or town, agency of the city or town the housing authority or state authority may be added to the debt as a late fee pursuant to section 29H of chapter 29 and may be recovered from the city or town, agency of the city or town the housing authority or state authority;
5. (5) that any costs incurred pursuant to this section by the city or town, agency of the city or town the housing authority or state authority may be recovered from the debtor; and

6. (6) that the comptroller may establish late charges and flat fees as provided in section 29H of chapter 29 and retain and expend them, without further appropriation, in consultation with the information technology division of the executive office for administration and finance, for the costs of electronic revenue collection options, including those under clause (4), that increase revenue and debt collection within the commonwealth.

   The procedures promulgated under this section may authorize the comptroller to waive requirements at the request of the city or town or the agency of the city or town the housing authority or the state authority but all waivers shall be in writing and the reasons for the waiver shall be stated.