(1) Time of Meetings.

1. (a) Board. The Board shall hold an annual meeting in March and shall meet regularly at three other times annually. The Board shall also meet from time to time at the call of the Chairman or upon the written request of any two members.
2. (b) Subcommittee. The Subcommittee shall meet from time to time at the call of the Chairman or upon the written request of any two members.

(7) Executive Sessions.

1. (a) Executive sessions may be held only for the following purposes:

   1. 1. To discuss the reputation, character, physical condition or mental health rather than the professional competence of an individual, provided that the individual to be discussed in such executive session has been notified in writing by the governmental body at least 48 hours prior to the proposed executive session. Notification may be waived upon agreement of the parties. A governmental body shall hold an open meeting if the individual involved requests that the meeting be open. If an executive session is held, such individual shall have the following rights:

      1. a. To be present at such executive session during discussions or considerations which involve that individual.
      2. b. To have counsel or a representative of his or her own choosing present and attending for the purpose of advising said individual and not for the purpose of active participation in said executive session.
      3. c. To speak in his or her own behalf.

   2. 2. To consider the discipline or dismissal of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual, provided that the individual involved in such executive session has been notified in writing by the governmental body at least 48 hours prior to the proposed executive session. Notification may be waived upon agreement of the parties. A government body shall hold an open meeting if the individual involved requests that the meeting be open. If an executive session is held, such individual shall have the following rights:

      1. a. To be present at such executive session during discussions or considerations which involve that individual.
      2. b. To have counsel or a representative of his or her own choosing present and attending for the purpose of advising said individual and not for the purpose of active participation in said executive session.
      3. c. To speak in his or her own behalf.
   3. 3. To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the Board or Subcommittee, and to conduct collective bargaining sessions.
   4. 4. To discuss the deployment of security personnel or devices.
   5. 5. To investigate charges of criminal misconduct or to discuss the filing of criminal complaints.
   6. 6. To consider the purchase, exchange, lease or value of real property, if such discussions may have a detrimental effect on the negotiating position of the Board or Subcommittee and a person, firm or corporation.
   7. 7. To comply with the provisions of any general or special law or federal grant-in-aid requirements.

2. (b) The Board or Subcommittee may hold an executive session only after:

   1. 1. It has first convened an open session.
   2. 2. A majority of the members have voted to go into executive sessions.
   3. 3. The vote of each member is recorded on a roll call vote and entered in the minutes.
   4. 4. The presiding officer has cited the purpose for an executive session.
   5. 5. The presiding officer has stated before the executive session if the Board or Subcommittee will reconvene after the executive session.

(9) Responsibilities of Pesticide Program Director. The Directors shall attend meetings of the Board and Subcommittee and shall serve as secretary thereto. As secretary, the Director shall:

1. (a) Prepare and send required notices of meeting and proposals.
2. (b) Preserve all records, reports and official documents of the Board and Subcommittee except those specifically assigned to the custody of others.
3. (c) Shall be in charge of all correspondence having to do with the Board and Subcommittee.
4. (d) Shall receive and account for all monies paid into the Board and Subcommittee and shall deposit it in the receipt accounts designated by the appropriate statutes and regulations.
5. (e) Take careful and authentic notes on all actions at meetings of the Board and Subcommittee. Prepare minutes from these notes and enter them in the official minutes book. Present the minutes to the Board or Subcommittee prior to the next meeting, recording any corrections and certifying them by his signature when the Board or Subcommittee has approved them.
6. (f) Issue and sign on behalf of the Board such certifications, licenses and renewals, and on behalf of the Subcommittee such registrations and permits as 333 CMR 3.00 require.