Agencies may propose alternative time schedules for writing nominations and protection plans. The Director of DFW may accept such alternative time frames not specifically required by law when in the Director's judgment strict compliance with the time requirements of the regulations would result in an undue hardship and would not further the intent of M.G.L. c. 131, § 10 A. through C. The party proposing changes in the schedule shall notify the Council, any outside nominators, and the DFW of the proposal and the Director of DFW shall respond in writing, notifying the requestors, the Council, and any outside nominators of the decision made.