1. A. Following award, all files shall contain documentation including, but not limited to, the following:

   1. 1. a list of all solicited bidders;
   2. 2. a list of all bids received;
   3. 3. the bid tabulation; and
   4. 4. the basis of award.
2. B. In the event that the low bidder was by-passed and the award was made to a higher bidder, the file shall contain documentation that states the reason for the rejection of the lower bid.
3. C. If no bid was solicited from a certified economically disadvantaged business, the file shall contain an explanation of why such a bid was not solicited.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 39:1551-1736 and 48:204-210.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Transportation and Development, Office of Purchasing, LR 8:148 (March 1982), amended LR 29:618 (April 2003).