1. A. Monitoring by Recipients. Recipients shall monitor the performance of grant supported activities. They shall review each program function, or activity to assure that adequate progress is being made towards achieving the goals of the grant. A performance report will be required quarterly to be submitted to LRS. A final performance report shall be due 30 days after the termination of the grant. The performance report shall conform to any instructions issued by LRS including:

   1. 1. a comparison of actual accomplishments to the goals established for the period;
   2. 2. the reasons for slippage if established goals were not met;
   3. 3. other pertinent information including, when appropriate, analysis and explanation of unexpectedly high overall or unit costs.
2. B. Performance Reports under Construction Grants. Formal performance reports shall be required only if considered necessary by LRS.

3. C. Significant Developments between Scheduled Reporting Dates. Between the scheduled performance reporting dates, events may occur which have significant impact upon the grant supported activity. In such cases, the recipient shall inform LRS as soon as the following types of conditions become known:

   1. 1. problems, delays or adverse conditions which will materially impair the ability to attain the objective of the award. This disclosure shall be accompanied by a statement of the action taken, or contemplated, and any assistance needed to resolve the situation;
   2. 2. favorable developments which enable meeting time schedules and goals sooner or at less cost than anticipated.

4. D. Site Visits. Site visits will be made as necessary by LRS to:

   1. 1. review program accomplishments and management control systems;
   2. 2. provide such technical assistance as may be required.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 49:664.6 and R.S. 36.477.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Social Services, Office of Rehabilitation Services, LR 21:587 (June 1995).