1. A. DCFS will select a single nonprofit organization to serve as a general contractor responsible for managing the provision of services under the PBCI. The general contractor may not provide direct services to clients and shall:

   1. 1. subcontract on a fee-for-service basis with other local nonprofits, such as pregnancy centers, adoption agencies, and maternity homes, that will directly provide services to clients;

   2. 2. submit all proposed subcontracts to the department for review and approval;

      1. a. A subcontractor may not receive funding under the program without prior written approval from the department.
      2. b. The department may deny approval of any subcontractor that does not meet applicable programmatic requirements.
   3. 3. provide ongoing monitoring and oversight of all approved subcontractors to ensure strict adherence to program requirements;
   4. 4. establish and implement a formal review process to review subcontractor performance against established benchmarks and outcomes;
   5. 5. ensure that all funds disbursed to subcontractors are used solely for authorized services and in compliance with department financial standards;
   6. 6. ensure that all subcontracts include provisions granting the department, or its designee, the right to audit, inspect, and copy all records related to the subcontractor’s performance and participant eligibility verification;
   7. 7. identify deficiencies in subcontractor performance and require corrective action plans when necessary; and
   8. 8. notify the department immediately of any violation of program policy or statutory requirements by a subcontractor.

2. B. Documentation Requirements

   1. 1. The general contractor must ensure that all subcontractors maintain and submit complete documentation for any services or materials funded through the program. Documentation shall be sufficient to support reimbursable expenses and verify participant eligibility. Payments may be disallowed for services provided when required documentation is incomplete, inaccurate, or unavailable.

      1. a. Documentation of participant eligibility may include information reasonably available from participants, such as evidence of pregnancy, relationship to the minor or unborn child, or a signed certification attesting to specific eligibility criteria.
      2. b. Documentation of services and materials provided must include department-required records, receipts, invoices, proof of reimbursable expenses, and any records necessary to verify eligibility and compliance with service standards for services funded through the program.

3. C. Record Retention

   1. 1. The general contractor must ensure that subcontractors maintain service and eligibility documentation for a minimum of three calendar years from the end of the calendar year in which the documentation was received, or a longer period if required by the department.
   2. 2. If a subcontractor ceases participation in the program, the general contractor must obtain and maintain all relevant records for the required retention period.
4. D. Consistent with R.S. 46:972.1, the department shall not impose requirements on the general contractor other than those set forth in this Chapter and the standard terms and conditions of the contract.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 46:972.1.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Children and Family Services, Division of Child Welfare, LR 52:665 (May 2026).