1. Book of Business (BOB)a file that must be submitted to LAIVS at least once a calendar month that includes specified policy, vehicle, and customer information for all active policies with minimum liability coverage. Insurance providers who are not hosting a web service or whose web services do not support VIN broadcasting must provide BOB data on a weekly basis.
2. Decryption Error Filethis file will be generated if a PGP decryption error occurs. Decryption errors can happen for the following reasons: the file sent by insurance provider was not encrypted, the file sent by insurance provider was improperly encrypted, or the file sent by insurance provider was encrypted using the wrong PGP key.
3. DPSLouisiana Department of Public Safety.
4. Fleet Policya policy insuring a business with a fleet of five or more vehicles registered in Louisiana for which VIN information is not maintained on each vehicle. However, if the insurance provider does maintain the VIN of each vehicle within the fleet, the filing must be reported on a vehicle-by-vehicle basis.
5. FTP (File Transfer Protocol)standard network protocol used to transfer computer files from one host to another host over a TCP-based network.
6. IICMVAInsurance Industry Committee on Motor Vehicle Administration.
7. LSPLouisiana State Police.
8. NAIC Numberthe number issued by the National Association of Insurance Commissioners to licensed and affiliated insurance providers across the U.S.
9. OK FileIf there are no errors in the BOB file submitted by the insurance provider, an OK file will be generated.
10. OMVLouisiana Office of Motor Vehicles.
11. Reject Filethis file will be generated if LAIVS cannot read the file or if the file is improperly formatted and the whole file is being rejected. The file may be rejected for the following reasons: the file is not formatted properly, the trailer has a non-zero record count but detail records of the file are missing, the length of each record (line) is not up to the length specified in the guide, the end of a record missing carriage return and line feed (Hexadecimal ‘0D 0A’).
12. Row Error Filerow error files are generated when the overall file format sent by the insurance provider is okay but some of the rows have errors including mandatory fields missing and invalid field formats. The row error file will contain only the records that are in error. The remaining records sent with the original file will be processed by LAIVS and will not appear in the file. Each error record will have the original row sent by the insurance provider followed by a 3 digit Error Code. The format of the Error Code will be E followed by the Field ID of the invalid/missing field. For example, the Error Code for a row with an invalid NAIC number will be “E02”.
13. VIN Broadcastingif the VIN in the verification request message matches an insured vehicle but the policy number in the request does not match the insurance policy number, then the insurance provider’s web service should be able to indicate that the vehicle is covered. This is known as “VIN broadcasting” or “unknown carrier request”.
14. VIN No-Match Filethe VIN No–Match files are generated if any of the VINs submitted by the insurance provider do not match VINs of vehicles registered in LA. The VIN No-Match file will include all the records where the VIN did not match. Each record will have the original row sent by the insurance provider followed by “E05”, the 3 digit error code indicating VIN mismatch.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 32:863.2.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Public Safety and Corrections, Office of Motor Vehicles, LR 41:2688 (December 2015).