1. A. The Louisiana Department of Public Safety and Corrections has two acceptable methods of exchanging electronic data for compulsory liability insurance reporting.

2. B. One method is to utilize GXS’s “information exchange” service. The “information exchange” service will allow secure electronic data transfer between the department and each insurance company. The “information exchange” service gives you the option of submitting multiple filings per day. A message class should be used when sending files via GXS to the test or production mailbox. The message class for uncompressed files is LAPS however the department no longer accepts compressed files. The following outlines steps necessary to begin participating in this electronic transfer. Assistance in implementing the insurance company’s part of this electronic relationship will be provided by the marketing and enabling support function which can be reached at (877) 326-6426. The department’s mailbox (account-number/user-id) is: “LAPS/LAPSS67” for test; “LAPS/LAPSS68” for production. Please do not send more than 50,000 records at one time. For more records, split the file into smaller parts and send these individually. Each part must contain one header and one trailer.

   1. 1. A test filing shall be submitted for all new companies. Please ensure that the test files are sent to the test mailbox (LAPS/LAPSS67) and that all testing has been completed before sending a file to the production mailbox.
   2. 2. Network Connectivity/Mailbox. Security providers that currently have connectivity to GXS, either through Insurance Value Added Network Services (“IVANS” phone number (800) 548-2675) or directly, must ensure that their network account is attached to the “information exchange” service. Marketing and Enabling Support can verify this for you. If you do not currently have an account with GXS and would like one, or if you currently access a mailbox for which restrictions prevent use of that mailbox in this effort, you can obtain an account. Please contact Marketing and Enabling Support at the number noted above.
   3. 3. Cost Information. Information for costs related to participation in this activity (network charges, software charges, etc.) will be provided by the individuals/groups noted above. Costs incurred through participation in this electronic transfer of data will be the responsibility of the filing security provider, not the department.
   4. 4. After contacting GXS, please provide the department with the NAIC number, account number and user ID at Insurance@dps.la.gov.
3. C. The second method is the state of Louisiana’s free DMZ MoveIt server. You may only submit one filing per day. The following outlines the steps necessary to begin participating in this method of electronic transfer. You will need to contact the department at Insurance@dps.la.gov to obtain a security form. This form must be completed, signed, scanned and emailed back to the department for processing. An account will be created for you. Once the account is created you will receive a flow chart with the file names required for you to submit your filings and to retrieve your return error files. You will be required to submit a test file. If the test file is successful then you will be able to go to production.

4. D. General Information

   1. 1. All record formats for electronic transfer will be as described below in the section entitled record formats.
   2. 2. The department will retrieve filings only once per day. Any filing not sent before this retrieval time will be considered filed on the next day.
   3. 3. After processing, information will be returned to the appropriate GXS mailbox or DMZ MoveIt server folder. The returned data will then be ready to be accessed by the insurance company.
   4. 4. Please process the return files prior to sending in any additional files.
5. E. File Transfer. The department will transfer all files using the FTP protocol. Therefore all files will need to be placed in the department’s mailbox using FTP or in FTP ASCII format which uses a CRLF (carriage return line feed) pair as the end-of-line character sequence.

6. F. Record Processing

   1. 1. The filing record will have: a header record, filing records (individual vehicle or fleet) and a trailer record. The trailer record will consist of all 9’s from character 1 through character 219. Character number 220 of the trailer record should have a transaction type of “2”. After processing the filing records, the department will return the filing report to the insurance company’s GXS mailbox or DMZ MoveIt server folder. The report will consist of: the header record, filing records with dispositions and late flags and a trailer record containing summary totals.
   2. 2. Upon receipt, filings will be edited for the purpose of verification of format and reporting requirements identifying missing or invalid data. Accepted records (those without edit errors) will then be compared by VIN with departmental vehicle registration files. After these steps, records that do not result in a match will be considered unresolved. It is the responsibility of the insurance company to read the returned filing. No-Hit (Disposition code “U”) and Edit-Error (Disposition code “E”) exceptions must be corrected and re-submitted within fifteen (15) business days from the receipt of the returned filing. If an Out-of-Sequence (Disposition code “S”) error is received contact the department as soon as possible before trying to make corrections to avoid filing errors that cannot be corrected.

7. G. Record Formats

   1. 1. There are four types of records: header, individual vehicle filing, fleet filing and trailer.
   2. 2. A header record must be the first record on filings submitted to the department. This record contains information pertaining to a particular filing as well as the account number and user-id of the reporting service agent. This information is critical for preparing the department’s return report. The header record will be the first record on the department’s return report and will have a record type of “3”.
   3. 3. An individual vehicle filing record is used by an insurance company for reporting required liability security information for an individual vehicle. This filing record will have a record type of “1”.
   4. 4. A fleet filing record is used by an insurance company for reporting required liability security information for a fleet of vehicles. This filing record will have a record type of “4”.

   5. 5. Header Record

      1. a. The header record has a record type = “3” and it will be edited for errors. It must be the first record on the filing. Filings will not be processed if the header record does not pass all edit checks. If an error is encountered, the header record will be the only record written to the return report. Character positions (194-218) of the header will have an EDIT-ERROR-MASK. The field(s) in error must be corrected and the record(s) re-submitted for processing.

      2. b. Header Record Field Descriptions

         1. i. SERV-AGENT-CODEcode for an insurance company preparing its own filing, or a department-supplied number. The service agent code must be the same throughout the entire filing report.
         2. ii. NR-FILING-RECORDSnumber of filings records, excluding header and trailer records. An accurate count for this field is not required. It must have 6 digits but it can be 6 zeros.
         3. iii. DATE-CREATEDdate the filing report was created. Use format CCYYMMDD.
         4. iv. TEST-FILEindicator to determine if filing report is production or test. Use “Y” for test data or “N” for live data. If the indicator is “Y”, filing reports for GXS must be sent to the Test mailbox (“LAPS/LAPSS67”).
         5. v. COMPRESSIONuse “N” for uncompressed.
         6. vi. ACCOUNT-NUMBERthe account number (assigned to the company by the GXS or the department).
         7. vii. PERIODthe character “.”.
         8. viii. USER-IDthe user ID (assigned to the company by the GXS or the department).
         9. ix. INS-CO-USAGEthis field is for insurance company usage.
         10. x. FILLERunused. Should be space filled.
         11. xi. EDIT-ERROR-MASKused by the department to identify fields in error if the disposition code is “E”.
         12. xii. DISPOSITIONif the header record is acceptable will be a SPACE, if the header record is unacceptable will be “E”.
         13. xiii. RECORD-TYPEuse a “3”.

      3. c. The following fields are required, and the absence of any of these key data fields or the presence of invalid data in any of the key data fields is an edit error which precludes the department from processing any filing records on the submission.

         1. i. SERV-AGENT-CODE
         2. ii. NR-FILING-RECORDS
         3. iii. DATE-CREATED
         4. iv. TEST-FILE
         5. v. COMPRESSION
         6. vi. ACCOUNT-NUMBER
         7. vii. PERIOD
         8. viii. USER-ID
         9. ix. RECORD-TYPE

      4. d. Returning Edit Errors. For a header record with an “E” disposition, the EDIT-ERROR-MASK field will be used to indicate the fields in error. Positions are as follows.

         1. i. SERV-AGENT-CODE 194
         2. ii. NR-FILING-RECORDS 195
         3. iii. DATE-CREATED 196
         4. iv. TEST-FILE 197
         5. v. COMPRESSION 198
         6. vi. ACCOUNT-NUMBER 199
         7. vii. PERIOD 200
         8. viii. USER-ID 201
         9. ix. RECORD-TYPE 202
      5. e. A value of “1” in any of the above character positions in Subparagraph “d” above signifies an error in the corresponding item. For example, if the SERV-AGT is missing, character position 194 will have a value of “1”. A value of “0” in any character position of the EDIT-ERROR-MASK signifies that the corresponding item passed the edits.

   6. 6. Individual Vehicle Filing Record

      1. a. An individual vehicle filing record identifies the vehicle for which liability security has been issued, procured, recalled, reinstated, terminated, canceled or changed from binder status to an active policy. Every individual vehicle filing record in the RETURN FILING REPORT is to be reviewed. Duplicate reportings (Disposition code “D”) are not to be re-reported to the department. Edit errors (Disposition code “E”) are to be corrected and re-reported to the department within 15 business days of the return-date. Hits (Disposition code “H”) are acceptable. Incorrect “type use” or “class” (Disposition code “I”) are not to be re-reported to the department. Prescribed (Disposition code “P”) are not to be re-reported to the department. Restricted-Hit (Disposition code “R”) are to have the “VIN” verified with the “vehicle identification number” field from the vehicle registration certificate. If the “VIN” reported matches the “vehicle identification number” on the vehicle registration certificate, do not re-report. If the “VIN” reported does not match the “vehicle identification number” on the vehicle registration certificate, re-report with the correct “VIN”. Sequence errors (Disposition code “S”) must be researched to determine if the record needs to be resubmitted with necessary changes. Records must be reported in chronological order. No-Hit (Disposition code “U”) are to have the “VIN” verified with the “vehicle identification number” field from the vehicle registration certificate, corrected and re-reported with the correct “VIN”; this is not an acceptable reporting.

      2. b. Individual Vehicle Filing Record Field Descriptions

         1. i. VIN“vehicle identification number” field from the vehicle registration certificate.
         2. ii. INS-COMP-CODENAIC Code (best’s insurance reports property-casualty).
         3. iii. TRANSACTION-TYPEsee Section III.I. (Transaction Types and How They Are Used).
         4. iv. INS-POLICY-NRpolicy number.
         5. v. TERMINATION-OR-CHANGE-OR-EFFECTIVE-DATEdate insurance coverage on VIN was canceled, terminated, changed or became effective. Use format CCYYMMDD.
         6. vi. SERV-AGENT-CODEuse only one servicing agent code throughout the filing. Companies preparing their own filings are to use the NAIC code for the company reporting. Servicing Agents preparing filings for multiple companies shall use their SERV-AGENT-CODE throughout the entire filing and use the NAIC code for the insurance company that is issuing the liability security policy in the INS-COMP-CODE field.
         7. vii. LESSEE-OR-OWNER-STATEa two-character abbreviation for the state that issued the driver’s license. If the “LESSEE-OR- OWNER-IDENTIFICATION-NUMBER” contains the federal tax identification number, the LESSEE-OR-OWNER-STATE field is spaces.
         8. viii. LESSEE-OR-OWNER-IDENTIFICATION-NUMBERthe lessee or owner identification number can be either a driver’s license number or a federal tax identification number. The “DRIVER’S LICENSE/EIN” field as it appears on the vehicle registration certificate should contain the correct number. For individually owned vehicles, use the driver’s license. For company owned vehicles, use the federal tax identification number.
         9. ix. ISSUE-DATEdate the policy was issued or terminated for a vehicle. When reporting an initiation for a new vehicle added to an existing policy, make sure that the issue date used is the date the vehicle was added to the policy, not the issue date of the original policy. Use format CCYYMMDD.
         10. x. INS-CO-USAGEthis field is for insurance company usage.
         11. xi. FILLERspaces. No special characters.
         12. xii. RETURN-DATEthis field will be populated by the department with the date the record was processed and returned to the reporting company. Use format CCYYMMDD.
         13. xiii. LATE-FLAGindicates if filing record was late. This field will be populated by the department. Any filing that is late will have this field set to “Y”.
         14. xiv. EDIT-ERROR-MASKused to identify edit errors that are being returned to the company. For filing records with DISPOSITION of “E” the EDIT-ERROR-MASK will identify each field that failed to pass the edits. This field will be populated by the department with a “1” (error) or “0” (no error).
         15. xv. DISPOSITIONcode used to determine the acceptance or rejection of a filing record. This field will be populated by the department. See Section III.J (Disposition Codes).
         16. xvi. RECORD-TYPEuse a “1” to identify this record as an individual vehicle filing record.

      3. c. The following fields are required, and the absence of any of these key data fields or the presence of invalid data in any of the key data fields is an edit error which precludes the department from processing this individual filing record.

         1. i. VIN
         2. ii. INS-COMP-CODE
         3. iii. TRANSACTION-TYPE
         4. iv. INS-POLICY-NR
         5. v. TERMINATION-OR-CHANGE-OR-EFFECTVE-DATE
         6. vi. SERV-AGENT-CODE
         7. vii. LESSEE-OR-OWNER-STATE
         8. viii. LESSEE-OR-OWNER-IDENTIFICATION-NUMBER
         9. ix. ISSUE-DATE
         10. x. RECORD-TYPE

      4. d. Returning Edit Errors. For individual vehicle filing records with an “E” disposition, the EDIT-ERROR-MASK field will be used to indicate the fields in error. Positions are as follows:

         1. i. VIN 194
         2. ii. INS-COMP-CODE 195
         3. iii. TRANSACTION-TYPE 196
         4. iv. INS-POLICY-NR 197
         5. v. TERMINATION-OR-CHANGE-OR-EFFECTIVE-DATE 198
         6. vi. SERV-AGENT-CODE 199
         7. vii. LESSEE-OR-OWNER-STATE 200
         8. viii. LESSEE-OR-OWNER-IDENTIFICATION-NUMBER 201
         9. ix. ISSUE-DATEonly for Initiations 202
         10. x. RECORD-TYPE 203
      5. e. A value of “1” in any of the above character positions signifies an error in the corresponding item. For example, if the TRANSACTION-TYPE is missing, character position 196 will have a value of “1”. A value of “0” in any character position of the EDIT-ERROR-MASK signifies that the corresponding item has passed the edits.

   7. 7. Fleet Filing Record

      1. a. A fleet filing record is to be used to report the number of vehicles contained within the fleet.

      2. b. Fleet Filing Record Field Descriptions

         1. INS-COMP-CODENAIC Code (Best’s Insurance Reports Property-Casualty)

         2. TRANSACTION-TYPEsee Section III.I. (Transaction Types and How They Are Used)

         3. INS-POLICY-NRpolicy number.

         4. TERMINATION-OR-CHANGE-OR-EFFECTIVE-DATEdate policy was canceled, terminated, changed or became effective. Use format CCYYMMDD.

         5. SERV-AGENT-CODEuse only one servicing agent code throughout the filing. Companies preparing their own filings are to use the NAIC code for the company reporting. Servicing Agents preparing filings for multiple companies shall use their SERV-AGENT-CODE throughout the entire filing and use the NAIC code for the insurance company that is issuing the liabilitysecurity policy in the INS-COMP-CODE field.

         6. LESSEE-OR-OWNER-FEDERAL-TAX-IDENTIFICATION-NUMBERThe lessee or owner Federal Tax Identification Number. Use the 9 digits of the federal tax identification number. This is the “DRIVER’S LICENSE/EIN” FIELD as it appears on the vehicle registration certificate.

         7. LESSEE-OR-OWNER-NAMEfor leased vehicles (“STATUS” field of the vehicle registration certificate is “LESSEE”) this is the “NAME” field as it appears on the vehicle registration certificate. For owned vehicles, this is the “OWNER’S NAME” field as it appears on the vehicle registration certificate.

         8. LESSEE-OR-OWNER-ADDRESSfor leased vehicles (“STATUS” field of the Vehicle Registration Certificate is “LESSEE”) this is the “STREET1” field below the “NAME” field as it appears on the vehicle registration certificate. For owned vehicles, this is the “STREET1” field below the “OWNER’S NAME” field as it appears on the vehicle registration certificate.

         9. LESSEE-OR-OWNER-CITY-STATEfor leased vehicles (“STATUS” field of the vehicle registration certificate is “LESSEE”) this is the “CITY/STATE” field below the “NAME” field as it appears on the vehicle registration certificate. For owned vehicles, this is the “CITY/STATE” field below the “OWNER’S NAME” field as it appears on the vehicle registration certificate.

         10. LESSEE-OR-OWNER-ZIP-CODEfor leased vehicles (“STATUS” field of the vehicle registration certificate is “LESSEE”) this is the “ZIP” field below the “NAME” field as it appears on the vehicle registration certificate. For owned vehicles, this is the “ZIP” field below the “OWNER’S NAME” field as it appears on the vehicle registration certificate.

         11. NUMBER-OF-VEHICLES-IN-FLEETthe estimated number of vehicles in the fleet covered by this filing record.

         12. ISSUE-DATEdate the policy was issued or terminated.

         13. INS-CO-USAGEthis field is for insurance company usage.

         14. RETURN-DATEthis field will be populated by the department with the date the record was processed and returned to the reporting company. Use format CCYYMMDD.

         15. LATE-FLAGindicates if filing was late. This field will be populated by the department. Any filing that is late will have this field set to “Y”.

         16. EDIT-ERROR-MASKused to identify edit errors that are being returned to the company. For filing records with disposition of “E”, the EDIT-ERROR-MASK will identify each field that failed to pass the edits. Each character of this field will be populated by the department with a “1” (error) or a “0” (no error).

         17. DISPOSITIONcode used to determine the acceptance or rejection of a filing record. This field will be populated by the department. See Section III.J. (Disposition Codes)

         18. RECORD-TYPEuse a “4” to identify this record as a fleet filing record.

      3. c. The following fields are required.

         1. i. INS-COMP-CODE
         2. ii. TRANSACTION-TYPE
         3. iii. INS-POLICY-NR
         4. iv. TERMINATION-OR-CHANGE-OR-EFFECTIVE-DATE
         5. v. SERV-AGENT-CODE
         6. vi. LESSEE-OR-OWNER-FEDERAL-TAX-IDENTIFICATION-NUMBER
         7. vii. LESSEE-OR-OWNER-NAME
         8. viii. LESSEE-OR-OWNER-ADDRESS
         9. ix. LESSEE-OR-OWNER-CITY-STATE
         10. x. LESSEE-OR-OWNER-ZIP-CODE
         11. xi. NUMBER-OF-VEHICLES-IN-FLEET
         12. xii. ISSUE-DATE
         13. xiii. RECORD-TYPE

      4. d. Returning Edit Errors

         1. i. For filing records with an “E” disposition, the EDIT-ERROR-MASK field will be used to indicate the fields in error. Positions are as follows:

            1. (a). INS-COMP-CODE 194
            2. (b). TRANSACTION-TYPE 195
            3. (c). INS-POLICY-NR 196
            4. (d). TERMINATION-OR-CHANGE-OR-EFFECTIVE-DATE 197
            5. (e). SERV-AGENT-CODE 198
            6. (f). LESSEE-OR-OWNER-FEDERAL-TAX-IDENTIFICATION-NUMBER 199
            7. (g). LESSEE-OR-OWNER-NAME 200
            8. (h). LESSEE-OR-OWNER-ADDRESS 201
            9. (i). LESSEE-OR-OWNER-CITY-STATE 202
            10. (j). LESSEE-OR-OWNER-ZIP-CODE 203
            11. (k). NUMBER-OF-VEHICLES-IN-FLEET 204
            12. (l). ISSUE-DATE 205
            13. (m). RECORD-TYPE 206
         2. ii. A value of “1” in any of the above character positions signifies an error in the corresponding item. For example, if the TRANSACTION-TYPE is missing, character position 195 will have a value of “1”. A value of “0” in any character position of the EDIT-ERROR-MASK signifies that the corresponding item passed the edits.

   8. 8. Trailer Record

      1. a. A trailer record is required. The trailer record must contain all 9’s for positions 1 through 219 and must have a record type 2 in position 220. After the complete filing has been processed, the department will update the trailer record with statistical information for the records submitted. This record is returned to the insurance company for review.

      2. b. Returned Trailer Record Field Descriptions:

         1. i. Servicing Agent Code
         2. ii. Date Filing was Received by the department \
         3. iii. Date Filing was Processed by the department
         4. iv. Total number of records included in the filing (record types 1 and 4)
         5. v. Total number of records with disposition “D” (Duplicate Reporting)
         6. vi. Total number of records with disposition “E” (Edit Error)
         7. vii. Total number of records with disposition “H” (Hit)
         8. viii. Total number of records with disposition “I” (Incorrect Type-Use or Class)
         9. ix. Total number of records with disposition “P” (Prescribed)
         10. x. Total number of records with disposition “R” (Restricted Hit)
         11. xi. Total number of records with disposition “S” (Sequence Error)
         12. xii. Total number of records with disposition “U” (No Hit)
         13. xiii. Total number of late filings
         14. xiv. Filler
         15. xv. Record-Type – 2

8. H. Record FormatInsurance Header Record

   FIELD CHARACTERISTICS	RECORD NAME	SYSTEM
   		INSURANCE HEADER	Compulsory Insurance Reporting
   		RECORD
   A = ALPHABETIC			RECORD SIZE
   X = ALPHANUMERIC			220
   N = NUMERIC (UNSIGNED)
   USAGE ALL ASCII CHARACTERS
   ITEM NO.	FIELD POSITION	FIELD SIZE	FIELD	JUSTIFIED	FIELD LABEL	DESCRIPTION
   		CHAR.	CHAR.			OR VALUE
   1	1 - 5	5	N	Right	Serv-Agent-Code	REQUIRED
   2	6 - 11	6	N	Right	NR-Filing-Records	REQUIRED
   3	12 - 19	8	N	Right	Date-Created	REQUIRED
   4	20	1	X		Test-File (Y or N)	REQUIRED
   5	21	1	X		Compression (Y or N)	REQUIRED
   6	22 - 28	7	X	Right	Account-Num	REQUIRED
   7	29	1	X		Period	REQUIRED
   8	30 - 36	7	X	Right	User-ID	REQUIRED
   9	37 - 70	34	X		Ins-Co-Usage
   10	71 - 193	123	X		Filler	SPACES
   *** THE FOLLOWING FIELDS ARE OMV DATA RETURNED FOR RECORD TYPE = 3 ***
   11	194 - 218	25	X	Left	Edit-Error-Mask
   12	219	1	X	Left	Disposition
   13	220	1	N		Record-Type	3

9. I. Record FormatIndividual Vehicle Filing Record

   FIELD CHARACTERISTICS	RECORD NAME	SYSTEM
   		INDIVIDUAL VEHICLE	Compulsory Insurance Reporting
   		FILING RECORD
   A = ALPHABETIC			RECORD SIZE
   X = ALPHANUMERIC			220
   N = NUMERIC (UNSIGNED)
   USAGE ALL ASCII CHARACTERS
   ITEM NO.	FIELD POSITION	FIELD SIZE	FIELD	JUSTIFIED	FIELD LABEL	DESCRIPTION
   		CHAR.	CHAR.			OR VALUE
   1	1 - 30	30	X	Right / Space Filled	VIN	REQUIRED
   2	31 - 35	5	N	Right	Ins-Comp-Code	REQUIRED
   3	36	1	X		Transaction-Type	REQUIRED
   4	37 - 66	30	X	Left	Ins-Policy-Nr	REQUIRED
   5	67 - 74	8	N	Right	Termination-or-Change-or-Effective-Date (CCYYMMDD)	REQUIRED
   6	75 - 79	5	N	Right	Serv-Agent-Code	REQUIRED
   7	80 - 81	2	X		Lessee-or-Owner-State	REQUIRED
   8	82 - 90	9	N	Right	Lessee-or-Owner-Identification-Number	REQUIRED
   9	91 - 98	8	N	Right	Issue-Date (CCYYMMDD)	REQUIRED
   10	99 - 132	34	X		Ins-Co-Usage
   11	133 - 184	52	X		Filler	SPACES
   *** THE FOLLOWING FIELDS ARE OMV DATA RETURNED FOR RECORD TYPE = 1 ***
   12	185 - 192	8	N	Right	Return-Date	CCYYMMDD
   13	193	1	X		Late-Flag	Y or N
   14	194 - 218	25	X	Left	Edit-Error-Mask
   15	219	1	X	Left	Disposition
   16	220	1	N		Record-Type	1

10. J. Record FormatFleet Filing Record

    FIELD CHARACTERISTICS	RECORD NAME	SYSTEM
    		FLEET FILING RECORD	Compulsory Insurance Reporting
    A = ALPHABETIC			RECORD SIZE
    X = ALPHANUMERIC			220
    N = NUMERIC (UNSIGNED)
    USAGE ALL ASCII CHARACTERS
    ITEM NO.	FIELD POSITION	FIELD SIZE	FIELD	JUSTIFIED	FIELD LABEL	DESCRIPTION
    		CHAR.	CHAR.			OR VALUE
    1	1 - 5	5	N	Right	Ins-Comp-Code	REQUIRED
    2	6	1	X		Transaction-Type	REQUIRED
    3	7 - 36	30	X	Left	Ins-Policy-Nr	REQUIRED
    4	37 - 44	8	N	Right	Termination-or-Change-or-Effective-Date (CCYYMMDD)	REQUIRED
    5	45 - 49	5	N	Right	Serv-Agent-Code	REQUIRED
    6	50 - 58	9	N	Right	Lessee-or-Owner-Federal-Tax-Identification-Number	REQUIRED
    7	59 - 88	30	X	Left	Lessee-or-Owner-Name	REQUIRED
    8	89 - 113	25	X	Left	Lessee-or-Owner-Address	REQUIRED
    9	114 - 133	20	X	Left	Lessee-or-Owner-City-State	REQUIRED
    10	134 - 138	5	N	Right	Lessee-or-Owner-Zip-Code	REQUIRED
    11	139 - 142	4	N	Right	Number-of-Vehicles-in-Fleet	REQUIRED
    12	143 - 150	8	N	Right	Issue-Date (CCYYMMDD)	REQUIRED
    13	151 - 184	34	X		Ins-Co-Usage
    *** THE FOLLOWING FIELDS ARE OMV DATA RETURNED FOR RECORD TYPE = 4 ***
    14	185 - 192	8	N	Right	Return-Date	CCYYMMDD
    15	193	1	X		Late-Flag	Y or N
    16	194 - 218	25	X	Left	Edit-Error-Mask
    17	219	1	X	Left	Disposition
    18	220	1	N		Record-Type	4

11. K. Record FormatTrailer Record

    FIELD CHARACTERISTICS	RECORD NAME	SYSTEM
    		TRAILER RECORD	Compulsory Insurance Reporting
    A = ALPHABETIC			RECORD SIZE
    X = ALPHANUMERIC			220
    N = NUMERIC (UNSIGNED)
    USAGE ALL ASCII CHARACTERS
    ITEM NO.	FIELD POSITION	FIELD SIZE	FIELD	JUSTIFIED	FIELD LABEL	DESCRIPTION
    		CHAR.	CHAR.			OR VALUE
    1	1 - 5	5	N	Right	Serv-Agent-Code
    2	6 - 13	8	N	Right	Date-Received	CCYYMMDD
    3	14 - 21	8	N	Right	Date-Processed	CCYYMMDD
    4	22 - 27	6	N	Right	Total-Number-of-Filing-Records
    5	28 - 33	6	N	Right	Total-Number-of-Disposition-D-Records
    6	34 - 39	6	N	Right	Total-Number-of-Disposition-E-Records
    7	40 - 45	6	N	Right	Total-Number-of-Disposition-H-Records
    8	46 - 51	6	N	Right	Total-Number-of-Disposition-I-Records
    9	52 - 57	6	N	Right	Total-Number-of-Disposition-P-Records
    10	58 - 63	6	N	Right	Total-Number-of-Disposition-R-Records
    11	64 - 69	6	N	Right	Total-Number-of-Disposition-S-Records
    12	70 - 75	6	N	Right	Total-Number-of-Disposition-U-Records
    13	76 - 81	6	N	Right	Total-Number-of-Late-Fillings
    14	82 - 219	138	X		Filler	SPACES
    15	220	1	N		Record-Type	2

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 32:863.2.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Public Safety and Corrections, Office of Motor Vehicles, LR 30:2848 (December 2004), amended LR 41:2671 (December 2015).