1. A. A support coordination agency shall have an identifiable governing body with responsibility for and authority over the policies and activities of the agency.

   1. 1. An agency shall have documents identifying all members of the governing body, their addresses, their terms of membership, and officers of the governing body.
   2. 2. The governing body shall hold formal meetings at least twice a year.
   3. 3. There shall be written minutes of all formal meetings of the governing body.
   4. 4. There shall be governing body by-laws which specify the frequency of meetings and quorum requirements.

2. B. The governing body of a support coordination agency shall:

   1. 1. ensure the agency’s continual compliance and conformity with all relevant federal, state, local and municipal laws and regulations;
   2. 2. ensure that the agency is adequately funded and fiscally sound;
   3. 3. review and approve the agency’s annual budget; and
   4. 4. designate a person to act as administrator and delegate sufficient authority to this person to manage the agency.

3. C. A support coordination agency shall maintain an administrative file that includes:

   1. 1. documents identifying the governing body;
   2. 2. a list of members and officers of the governing body, along with their addresses and terms of membership;
   3. 3. minutes of formal meetings and by-laws of the governing body, if applicable;
   4. 4. documentation of the agency’s authority to operate under state law;
   5. 5. an organizational chart of the agency which clearly delineates the line of authority;
   6. 6. all leases, contracts and purchases-of-service agreements to which the agency is a party;
   7. 7. insurance policies;
   8. 8. annual budgets and, if performed, audit reports;
   9. 9. the agency’s policies and procedures; and
   10. 10. documentation of any corrective action taken as a result of external or internal reviews.

Authority Note

AUTHORITY NOTE: Promulgated in accordance with R.S. 36:254.

Historical Note

HISTORICAL NOTE: Promulgated by the Department of Health and Hospitals, Bureau of Health Services Financing and the Office of Aging and Adult Services, LR 39:3087 (November 2013), amended LR 40:1936 (October 2014).